Legal Secretary

Join our dynamic team of criminal prosecutors and legal staff in our West Covina Office protecting the most vulnerable members of our communities and to safeguarding our state’s healthcare programs! The Division of Medi-Cal Fraud and Elder Abuse investigates and prosecutes complex criminal cases in state courts, including (1) fraud committed against the Medi-Cal programs by providers, such as licensed physicians, pharmacists, and nurses and others, and (2) criminal abuse and neglect of elder and dependent adults in nursing homes and other residential care facilities. We are looking for you if you are a team-oriented, well-organized self-starter seeking to serve justice for your fellow Californians.

Under the supervision of the Supervising Deputy Attorney General, the Legal Secretary performs legal secretarial duties in support of the West Covina Office’s legal team. The Legal Secretary adheres to office procedures, ensures all legal documents are skillfully drafted, proofread, formatted, and files and serves said documents in accordance with legal requirements and court deadlines. At the West Covina Office, the Legal Secretary maintains internal databases and systems and organizes voluminous case files complying with federal, state, and local laws, rules and regulations, as well as office policies and practices. The Legal Secretary drafts, reviews, and process office correspondence, maintains office calendars, and processes subpoenas and travel.

Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit.The actual monetary impact of these temporary reductions can vary based on your bargaining unit and/or federal and state tax withholdings. For additional information please visit Human Resources Manual - CalHR

Please let us know how you heard about our position by taking this brief survey:

https://www.surveymonkey.com/r/P7X675V

You will find additional information about the job in the Duty Statement.

Salary

• $4,371 - $5,748/month

Qualifications

Minimum Requirements
You will find the Minimum Requirements in the Class Specification.

• LEGAL SECRETARY

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experienced in Microsoft Word, Outlook and Adobe Acrobat necessary
• Knowledge of ProLaw, Excel, PowerPoint, OneNote highly desirable
• Skilled in using the California Style Manual and Bluebook desirable
• Excellent grammar, spelling, and proofreading skills necessary
• Knowledge of criminal discovery process and criminal law and procedure, including legal terminology, and Rules of Court highly desirable
• Experience with criminal case management systems desirable
• Works well in a team environment and independently
• Is cooperative and tactful with staff and management
• Shows initiative and willingness to learn and grow
• Communicates directly and effectively orally and in writing
• Uses discretion when dealing with sensitive and confidential information
• Excellent organizational skills
• Ability to work under pressure
• Professional demeanor and appearance
• Excellent work habits, such as good attendance, dependability, punctuality, accurate work product, and flexibility

Other Information

Additional Documents

• Job Application Package Checklist
• Duty Statement

Department Information

• This position is located in the Division of Medi-Cal Fraud and Elder Abuse, Criminal Prosecutions Section, West Covina.
  
• Legal Secretaries in Alameda, Contra Costa, Fresno, Los Angeles, Marin, Orange, Sacramento, San Diego, San Francisco, San Mateo, and Santa Clara Counties qualify for the "Hire Above Minimum" (HAM). The starting salary of Range A will be $4,913 and Range B $5,162. Employees may be eligible for a recruitment and retention pay differential based on qualifying pay periods.
• Please note that the Legal Secretary classification contains multiple salary ranges. For current state employees and/or those with reinstatement rights, your salary will be determined in accordance with applicable laws, rules, and regulations. New-to-State employees will be given the minimum salary Range A, unless you meet Alternate Range Criteria 405 as follows:

Range A. This range shall apply to incumbents who do not meet the criteria for payment in Range B.

Range B. This range shall apply to the legal secretaries who meet all of the criteria for Range A, have completed at least 12 months at Range A with satisfactory or above performances rating, and either:

1. Work in a department that has level IV attorneys. or

2. Perform legal secretarial work for the chief legal administrator with major administrative responsibility for a complex legal program and large professional staff.

When the requirements for a particular criteria are met and upon recommendation of the appointing power, the employee shall receive a rate under the provisions of DPA Rule 599.676.

• Individuals who are new to State service must have list eligibility in order to gain employment with the Office of the Attorney General. To access the Legal Secretary Examination and obtain list eligibility, please click HERE.

• Additional exams and information can be found at: https://oag.ca.gov/careers/exams.
• Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
  
• For more information about the Department of Justice, please visit the Attorney General’s website at www.oag.ca.gov.

Special Requirements

• A fingerprint check will be required.

• Clearly indicate JC-481957 and the title of this position in the “Examination or Job Title(s) for Which you are Applying:” section located on the first page of your State Application.

• See the list of Required Application Package Documents below; incomplete application packages will not be considered.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 9/22/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How to Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice
DMFEA Personnel
Attn: Kittiya Jaikaew (JC-481957)
2329 Gateway Oaks Drive
Sacramento, CA 95833

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Justice
DMFEA Personnel
Kittiya Jaikaew (JC-481957)
2329 Gateway Oaks Drive
Sacramento, CA 95833
08:30 AM - 04:30 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Working Conditions

Telework is available but is contingent on DMFEA's operational needs. Telework requires California residency.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:
Kittiya Jaikaew
(916) 597-3661
DMFEA_Personnel@doj.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information on Application Filing

Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Benefits

Benefit Information - Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx