Executive Assistant

Who We Are

At Benesch we pride ourselves on exceeding expectations and building trust not only with our clients but with our employees - Benesch's #1 asset. Committed to providing not only the highest level of legal service to our clients, Benesch also aspires to create a positive work environment for our employees. Our Firm continues to earn placement on Chicago and Cleveland's Top Workplaces list, along with Cleveland's NorthCoast 99 Top Workplaces rankings. We also continue to advance on the AmLaw 150 list, placing us among the top 150 law firms in the country.

Benesch is proud to be recognized for being a Firm that attracts and retains top talent - making Benesch a great place to work. We offer a hybrid schedule, career development and growth, transparent and visible leadership teams, and a place where diversity, equity and inclusion is celebrated. In addition, the Firm offers a full array of benefits which can be viewed at www.mybeneschbenefits.com.

Working with Us - Come and "Be Benesch!"

We are one of the fastest growing firms in the nation, and have offices in Chicago, Columbus, San Francisco, New York City, and Wilmington. We continue to expand our geographic footprint and value the talent that comprises each of our locations. If you are someone who champions a First in Service approach and are ready to be part of an exciting and growing Firm, we would invite you to apply to join our team.

Want to know more? To hear from some of our team, click here: https://www.beneschlaw.com/careers/index.html

Benesch is proud to announce the opening for a Executive Assistant in our Cleveland office! This position is hybrid and has work from home flexibility.

Position Summary:

Do you enjoy being the gatekeeper for your Executive? Do you thrive on coordinating, organizing and managing at an executive level? Are you a calendaring wizard? Then our Executive Assistant opportunity might be just the position for you. This role is perfect for the individual who has solid experience supporting an executive and his/her office with all organizational matters and is looking for that next challenge career opportunity.

The Executive Assistant coordinates all activities of their assigned Executive in an extremely fast paced working environment, including meeting scheduling, calendaring, scheduling, travel arrangement and managing expense submissions in a timely and accurate manner.

Essential Functions:

1. Coordinates and manages the complex and ever-changing schedule of the Executive which includes but is not limited to, travel, meetings, appointments and deliverables.

2. Independently receives, prepares, reviews, drafts, and appropriately handles all incoming and outgoing correspondence including phone calls, e-mails, meeting confirmations, verbal and written correspondence and applicable documents in an accurate, efficient, effective, and professional manner.

3. Communicates properly and promptly with Firm personnel and external contacts at all times exhibiting the highest level of customer service.

4. Arranges, coordinates and oversees all travel needs assuring optimal time management and timely arrival to all appointments.

5. Processes complex expense reports in a timely and accurate manner using the Firm's expense reporting software.

6. Thoughtfully coordinates Firm or client events including but not limited to securing venues, contract and budget review, invitations/calendar invites/RSVPs, hotel and restaurant reservations, car service arrangements, processing invoices, and liaising with clients, employees, and suppliers.

7. Serves as a professional liaison between the Executive Committee, Partners, Firm Management, and external contacts.

8. Consistently demonstrates an exceptional level of judgment, discretion, integrity and confidentiality.

Additional Responsibilities:

1. Performs other duties as assigned.

2. Provides general support for the Firm's ongoing business development interests.

Confidentiality:

Due to the nature of your employment, various documents and information, which are of a confidential nature, will come into your possession. Such documents and information must be kept confidential at all times.

Qualifications:

The Executive Assistant must have a High School Diploma, an advanced degree is preferred. A minimum of five years' experience as an executive assistant supporting the COO, CEO or President of a professional services organization is required. Must be highly proficient in MSOffice, Outlook and related softwares, as well as experienced coordinating complex travel arrangements. Must possess superior project management skills, strong attention to detail, ability to adapt to constantly shifting and changing priorities, as well as professional communication, both written and oral. Excellent customer service attitude and flexibility to extend working hours as needed. Accuracy in all duties is a top priority.

Benesch is an equal opportunity employer. We strongly value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Benesch Human Resources Department by phone at 216-363-4578 or email at cwatson@beneschlaw.com.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities