Municipal Court Clerk

GENERAL STATEMENT OF JOB 

This classification will conduct specialized administrative duties in support of the City of South Fulton Municipal Court.  

SPECIFIC DUTIES AND RESPONSIBILITIES 

Essential Functions: 

• Process complex legal matters and documents for assigned court.
• Input and generate data  to build cases.
• Conduct record searches and locate files.
• Prepare, copy, and distribute letters, notices, subpoenas, and fines.
• Process and record payments, fees, and fines.
• Enter payments, fees, and fines into the computer system.
• Assign cases and prepare reports. 
• Review and prepare assigned court calendar.
• Coordinate translator assignments.

• Testify during court hearings as . 
• Conduct routine office support functions.
• Receive, screen, and direct incoming telephone calls.
• Sort and distribute mail.
• Maintain inventory of required office materials and supplies. 
• Provide customer service to police officers, other courts, outside agencies, and the general public.
• Answer questions pertaining to court dates, pleadings, case numbers, program information, and filing processes.
• Explain court procedures to participants and advise them of their rights. 
• Maintain legally mandated logs of intakes and releases.
• Verify identification and custody of each intake. 
• Process a variety of documentation associated with department/division operations, within designated timeframes and per established procedures.
• Receive and review various documentation, including warrants, court calendars, transport/transfer orders, and/or writs of possession according to area of assignment.
• Review, complete, process, forward, or retain as appropriate. 
• Prepare or complete various forms, reports, correspondence, and other documentation according to assignment which may include including shift reports, assignment sheets, compile data for further processing, or for use in preparation of department reports.
• Maintain computerized and/or hardcopy records.
• Implement court orders, execute warrants, and pick-up orders. 
• Use a variety of computer programs, software, and applications to maintain documents and organize cases and calendar dockets, communicate with other team members, and other communication as needed. 

MINIMUM EDUCATION AND TRAINING 

• Associate or technical degree is .
• One (1) year of experience in a court system, law enforcement, or corrections.
• A valid state driver’s license with acceptable driving history. 
• Affirmation as a sworn Deputy Clerk of the Court (Can be completed upon taking the position). 
• Typing a minimum 40 WPM 

MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED 

Physical Requirements: 

This position classifies the physical exertion requirements as light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require that ability to communicate orally. Essential functions are regularly performed without exposure to adverse environmental conditions.