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The Information Technology Asset and Contract Analyst will be responsible for managing the lifecycle of IT assets and contracts within the organization. This role will play a critical role in ensuring compliance with contractual obligations, optimizing asset utilization, and mitigating risks associated with IT procurement and contracts.
This role will oversee the entire lifecycle of IT assets, from procurement to disposal. This includes managing the acquisition process, tracking asset deployments across different departments or locations, monitoring usage and performance metrics, and implementing strategies for asset retirement or replacement when necessary.
Building and maintaining positive relationships with IT vendors and suppliers is crucial. This position acts as a liaison between the organization and its vendors, fostering collaboration, resolving conflicts, and promoting mutual understanding of business needs and expectations. This role will evaluate vendor performance based on predefined metrics and KPIs (Key Performance Indicators). This includes assessing factors such as service quality, timeliness of deliverables, responsiveness to issues, adherence to SLAs, and overall value for money.
Working closely with procurement and finance teams, this position identifies opportunities to optimize costs, negotiate favorable pricing and contract terms, and ensure that vendor relationships contribute positively to the organization's bottom line.
The analyst leverages data analysis tools and techniques to extract meaningful insights from IT asset and contract data. This involves identifying trends, patterns, outliers, and areas of improvement related to asset utilization, contract performance, vendor relationships, and financial expenditures. This role prepares detailed reports, dashboards, and presentations for senior management and stakeholders. These reports highlight key findings, recommendations, risk assessments, and performance metrics, enabling informed decision-making and strategic planning.
This position collaborates with finance teams to manage budget allocations for IT assets and contracts, ensuring that expenditures are within budgetary constraints, cost variances are analyzed, and financial forecasts are accurate.
An IT Asset and Contract Analyst possess a strong understanding of IT asset management practices, contract management principles, and excellent analytical skills. This role plays a multifaceted role in managing IT resources, optimizing vendor relationships, ensuring regulatory compliance, driving cost efficiencies, and providing strategic insights to support organizational goals and objectives.Responsibilities:
Performance Outcomes
IT Asset Management:
Procurement: The analyst oversees the procurement process for IT assets, from vendor selection and negotiation to purchase order issuance.
Inventory Management: They maintain an accurate inventory of all IT assets, including hardware, software licenses, and subscriptions.
Lifecycle Management: This involves tracking the lifecycle of IT assets, managing deployments, upgrades, and disposal in compliance with organizational policies.
Contract Management:
Contract Negotiation: The analyst negotiates contracts with IT vendors and service providers to ensure favorable terms, pricing, and service levels.
Contract Compliance: They monitor contract performance, SLAs, and compliance with contractual obligations and regulatory requirements.
Renewals and Terminations: They assess contract renewals, extensions, or terminations based on business needs and vendor performance evaluations.
Vendor Management:
Vendor Relationships: The analyst manages relationships with IT vendors, serves as the primary contact for contractual matters, and conducts vendor assessments.
Performance Evaluation: They evaluate vendor performance, resolve disputes, and ensure vendors meet service quality standards and contractual commitments.
Compliance and Reporting:
Compliance Assurance: They ensure compliance with software licensing agreements, regulatory standards, and industry best practices.
Reporting and Analysis: The analyst generates reports and dashboards to provide insights into IT asset utilization, costs, compliance status, and vendor performance.
Cost Optimization:
The analyst identifies opportunities to optimize IT spending, such as consolidating licenses, renegotiating contracts, or retiring underutilized assets.
They track costs associated with IT assets and contracts, analyze cost trends, and make recommendations for cost-saving measures.
Risk Management:
The analyst assesses risks related to IT assets, contracts, and vendor relationships, and implements risk mitigation strategies.
They stay updated on cybersecurity risks, compliance issues, and industry trends that may impact IT asset management and contract negotiations.
Process Improvement:
The analyst identifies areas for process improvement within IT asset management, contract management, and vendor management functions.
They collaborate with cross-functional teams to implement process enhancements, streamline workflows, and enhance efficiency.
Training and Documentation:
The analyst may develop training materials, policies, and procedures related to IT asset management, contract management, and vendor governance.
They provide guidance and support to internal stakeholders on IT procurement practices, contract terms, and compliance requirements.
Education, Knowledge, and Experience
HS Diploma Required
Bachelor's degree in Information Technology, Business Administration, or related field preferred.
3+ years of experience in IT asset management, contract management, or procurement.
Strong understanding of IT asset lifecycle management principles and practices.
Experience with IT asset management tools and software.
Excellent analytical and problem-solving skills.
Strong attention to detail and ability to prioritize tasks effectively.
Excellent communication and negotiation skills.
Ability to work independently and collaboratively in a fast-paced environment.
Relevant certifications (e.g., ITIL, CMDB, CSCP) are a plus.
FLSA Status
Exempt
Physical Requirements/ Work Environment
Employee must be able to sit or stand for long periods of time, with the physical ability to work at the computer or other sedentary tasks for long periods of time. Employee can conduct duties discreetly and impartially. If working remotely, employee is able to work in a space that allows them to effectively complete their job tasks, including having reliable internet connectivity and the ability to participate effectively while on phone and video calls. Employee has regular and predictable attendance and punctuality.
Commitment to Equal Opportunity
PPLSI conforms to all the laws, statutes, and regulations concerning equal employment opportunities. We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, status as a protected veteran, and basis of disability or any other federal, state or local protected class. We prohibit retaliation against individuals who bring forth any concerns, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any concerns or otherwise oppose discrimination.
If you require a reasonable accommodation to complete the application process, please contact Human Resources at: humanresources@legalshieldcorp.com.
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