Administrative Support I

The United States Probation Office for the Southern District of Mississippi is accepting applications for the position of Administrative Support I. Administrative Supports perform administrative duties such as filing, copying, distributing mail, inputting data, answering phones, typing, formatting, assembling reports, and greeting visitors or clients.

Duties The following are intended to provide generalized examples of major duties and responsibilities of this position. Perform receptionist duties by greeting visitors or clients in person and on the telephone, answering routine questions, and directing visitors or callers to the appropriate person or department. Prepare reports, form letters, notices, and other correspondence using templates and forms. Assist with preparing correspondence and documents, including typing, keyboarding, formatting, and generating documents from templates, notes, and dictation. Maintain correspondence control records. Perform data entry functions. Generate standard reports from databases and computerized systems. Track statistics and data. Receive, prioritize, and route all incoming materials from within the court to appropriate individuals in the office. Receive, screen, and route incoming and outgoing mail to appropriate persons or offices; process mail requiring special handling; and provide outside messenger service. Maintain, update, and track paper and electronic files; make copies and deliver documents to staff. Assist records and reproduction staff with scanning, copying, filing, stamping, and locating files and documents. Schedule appointments, arrange meetings, maintain staff calendars, and other assigned duties. Salary

• $39,212 - $70,610/year

Qualifications Minimum requirements are high school graduate, two years general experience (one academic year equals one-year general experience), and knowledge and experience with Windows, Adobe, and Microsoft Word. Direct experience with law enforcement agency or education in criminal justice is preferred. Education Please read the "Qualifications" section. Required Documents Please read the "How to Apply" section. How to Apply Applicants must submit (1) A Federal Judicial Branch Application for Employment Form AO 78 in its entirety (including "Optional Background Information), which can be found at https://www.mssp.uscourts.gov/employment-opportunities, (2) a resume and (3) a cover letter which addresses qualifications, skills, and experience necessary to perform the duties. The documents may be sent via e-mail to mssp_jobs@mssp.uscourts.gov with Vacancy Announcement 25-1 Administrative Support I Gulfport in the subject line. E-mailed documents must be in PDF. The position is open until filled; applications received by 11/18/2024, will receive priority consideration.