Legal Billing Specialist

•    Audit legal invoices across all AHS-appointed law firms (>$10M annual spend) to ensure accuracy, compliance with billing guidelines, adherence to approved rates, and alignment with budget expectations.
•    Validate rate structures for attorneys and staff with external firms and ensure ongoing compliance with negotiated terms.
•    Assess billing entries for reasonableness based on claim complexity, litigation phase, and scope of work; proactively pursue reductions or adjustments where appropriate.
•    Confirm that work is performed by the appropriate level of professional (partner, associate, paralegal) to optimize cost efficiency.
•    Manage and respond to billing appeals from outside counsel; secure required approvals from Claims leadership or in-house counsel for any guideline exceptions.
•    Partner directly with law firms to obtain supporting documentation necessary to complete invoice audits.
•    Conduct annual review of AHS billing guidelines to identify opportunities for enhanced efficiency, cost containment, and process improvement.
•    Evaluate and support implementation of third-party e-billing or audit platforms to streamline invoice review (e.g., identification of rate discrepancies, duplicate billing, budget overruns, and calculation errors).
•    Generate and analyze reporting on firm utilization, guideline compliance, spend trends, and cost savings achieved through the billing audit process.
Invoice Processing & Financial Operations
•    Receive, review, and validate invoices from law firms and third-party vendors for accuracy and completeness.
•    Resolve discrepancies through direct coordination with vendors and internal stakeholders.
•    Process payments in Oracle in accordance with established timelines and ensure proper cost center allocation.
•    Identify workflow inefficiencies and recommend process improvements to enhance operational performance.
•    Maintain strict confidentiality of financial and legal billing information.
Captive Insurance Reconciliation
•    Obtain and review monthly financial reports from AHS Finance detailing payments on behalf of AHS Insurance Co., Ltd.
•    Validate cost center allocations and correct any misclassified or improperly recorded transactions.
•    Record legal expenses and claim payments within the Origami claims module to support accurate financial reconciliation, error detection, and fraud prevention.
•    Complete monthly reconciliation activities by the 15th of each month in alignment with reporting deadlines.
 

Bachelor’s Degree preferred
2 plus years of law firm billing experience
•    Ability to prioritize tasks in a fast-paced, multi-project environment and manage time effectively to meet deliverables.
•    Proficient in the use of Microsoft Office Applications
•    Strong understanding of legal billing practices
•    Excellent written and verbal communication skills
•    Detail oriented with the ability to review and analyze large amounts of data 
•    Excellent analytical and problem-solving skills to detect billing errors
•    Self-motivated and interested in learning