Principal Court Clerk

Department: Court Administrator's Office - Accounting Unit

County or State Funded: State

Exempt or Non-Exempt: Non-Exempt

Pay Grade: S20

Salary Pay Rate: $18.42 hourly

BASIC FUNCTION & RESPONSIBILITY:

The Principal Court Clerk position is highly responsible advanced work using an electronic filing system in a court within the Missouri State Court System.

• Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision.
• Work requires frequent interaction with the public providing exceptional customer service.
• Work may also involve financial record keeping within an automated case management system
• Provide direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction.
• Work may also involve exercising direct supervision over subordinate court personnel.
• Position may assume the responsibility for the office during the absence of the circuit clerk.

CHARACTERISTIC DUTIES:  (The following duties are representative of this position, not comprehensive.)

• Performs case processing in receiving and initiating case files.
• Performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control.
• Reviews legal documents for necessary information required for filing.
• Determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules, and procedures.
• Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports.
• Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges).
• Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports.
• Coordinates the flow of documents necessary for court assignments.
• Properly queues electronically filed proceedings for processing.
• Serves in the courtroom, swears in litigants and witnesses, operates electronic sound recording equipment, makes docket entries to reflect case progress and other courtroom related duties.
• Prepares juror lists and performs related work involving summonses, appearances and payments of jurors using an automated jury management system.
• Contacts attorneys and other court personnel to resolve technical discrepancies with court filings.
• May assign, direct, supervise, and coordinate the work of personnel of the office and may participate in the hiring process of such personnel.
• May assist in preparing the court budget Answers procedural questions for staff.
• May coordinate, supervise or deliver training on procedural and/or technical matters.
• May serve as a lead on implementation of new technology, court procedures and other projects.
• Engages directly in complex tasks Prepares, analyses and/or supervises the preparation and timely dispatch of such operational and financial reports as may be required or requested.
• May participate in financial audit activities.
• Enters orders, court dates, pleadings and other court matters.
• Assist appointing authorities or managers in the administration of time and attendance of employees and the distribution of workloads.
• Assist with on-the-job training for new staff Enters orders, courts dates, pleadings and other court matters.
• Interacts with the public in a timely and courteous manner.
• Creates and processes copies of official legal documents.
• Assist appointing authorities or managers in the administration of time and attendance of employees, and the distribution of workloads.  

MINIMUM QUALIFICATIONS:  (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided a high school diploma, or GED has been obtained.)

• High School diploma, and three years’ of varied administrative experience performing a wide range of technical office duties, one year of which in a supervisory capacity.

SPECIAL REQUIREMENTS: 

• Must submit to and pass criminal background check as prescribed by Courts.
• Employees in this position are subject to random and reasonable suspicion testing for illegal drug use.

KNOWLEDGE, SKILLS & ABILITIES:  (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority.)

• Comprehensive knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court Advanced knowledge of organization operations, functions and scope of authority of the court.
• Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.
• Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.
• Ability to maintain a variety of complex records and prepare reports from an automated system.
• Ability to establish and maintain effective working relationships with internal and external stakeholders.
• Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties.
• Ability to work with minimal supervision and follow oral and written instructions.
• Requires strong time management and organization skills with the ability to be detail oriented.
• Ability to recognize and troubleshoot employee relations issues and resolve or report issues as appropriate.
• Ability to be detail oriented.
• Ability to recognize and troubleshoot employee relations issues and resolve or report issues as appropriate.
• Ability to plan, assign and supervise the work of subordinate employees engaged in a variety of activities.
• Ability to analyze and interpret complex sets of data, draw meaningful conclusions and communicate the results in an effective manner.

THE COURT IS AN EQUAL OPPORTUNITY EMPLOYER