Legal Assistant, Post Conviction Relief

• Prepares routine correspondence and pleadings for the review and signature of attorney(s). Creates and maintains standard form documents of legal correspondence and pleadings.
• Proofread and process attorney(s) work product at the direction of assigned attorney(s) and section supervisor. This entails making physical and digital copies of prepared and signed documents and ensuring physical and/or electronic mail service is completed as directed.          
• Processes and distributes incoming mail. Manually updates mail logs, calendars, case management, and document management systems. Physically delivers incoming mail to attorneys and delivers outgoing mail to appropriate pick-up points. Promptly advises victim’s advocate division of any development and/or status of assigned cases by promptly updating the case management system.     
• Assists with telephone reception in the Section; screens and transfers calls appropriately. Manually prepares written messages and personally delivers them when appropriate or necessary. Acts as a representative for the assigned attorney(s) in communications with public officials, including solicitors, judges, court staff, private individuals, including attorneys, and victims; and governmental agencies.                  
•  Maintains current knowledge and/or information regarding legal formats, points of contact, addresses, etc., to ensure efficient and proper handling of assigned work. 
•  Promptly files all documents in the appropriate case files, maintains case files in an orderly manner in the file room, and closes files promptly. This entails physically inserting and removing material in the files and taking closed files to the file coordinator. The ability to lift and shelve physical files with or without reasonable accommodation is required.                            
• Handling reasonable requests or tasks as required by the administrative coordinator or the section supervisor, including auditing physical and digital files upon request and maintaining spreadsheets in Microsoft Excel.

• Public Service Loan Forgiveness eligibility.
• Paid parental leave.
• Health, dental, vision, long-term disability, and life insurance for employees, spouses, and children.
• Fifteen days of annual (vacation) leave per year.
• Fifteen days of sick leave per year.
• Thirteen paid holidays.
• State Retirement Plan and Deferred Compensation Programs.

Bachelor’s degree, meaningful legal or administrative work exposure, or a high school diploma and four years of legal or administrative experience.  

Additional Requirements:

• Position requires frequent stooping and/or bending.
• Position requires frequent lifting: 25 lbs. 

Requires excellent typing and organizational skills and the ability to prioritize multiple demands.
Must possess a working knowledge of Microsoft Office products, foremost Word and Excel.
Must use Adobe Acrobat.
Must be detail oriented, have good interpersonal and communication skills, be reliable, and a positive attitude.
Must be willing to take initiative to begin routine tasks before being asked and adaptable to attorney preferences.  
Prior experience as a legal assistant is very helpful.                            
                            
                            
                            
                            

DRUG SCREENING, CREDIT CHECK, DELINQUENT TAX CHECK, SLED BACKGROUND CHECK, AND GRIEVANCE CHECK REQUIRED.

THIS OFFICE IS AN EQUAL OPPORTUNITY AND AFFIRMATIVE ACTION EMPLOYER.
EEOP Utilization Report available upon request.