Community Association Legal Assistant

Becker has been included in the inaugural list of The Best Companies to Work for Among U.S. Law Firms by U.S. News & World Report for 2024. Come join our award-winning team!

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.

We offer a comprehensive benefits package that includes some Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Wellness Committee and the Mental Health and Well-Being Committee – that ensures our employee’s individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.

The Community Assistant Legal Assistant is responsible for assisting their assigned Attorney(s) on their day-to-day operations of their practice and clients.

DUTIES/RESPONSIBILITIES:

• Manages calendar and scheduling.
• Interacts with potential and existing clients as required.
• Processes attorney expense reports.
• Registers attorney’s CLE credits with Florida Bar.
• Enters attorney time in billing software (Aderant).
• Edits Unbilled Time Report or casual pre-bills prior to monthly deadlines.
• Files documents/emails in the document management system (iManage).
• Ensures accuracy of the information in the customer relationship management system (InterAction).
• Manages all documents related to the file opening process.
• Oversees file closing procedures to ensure all funds have been cleared/distributed and vendor invoices have been paid.
• Performs corporate searches and utilizes Florida’s Department of Business and Professional Regulation (DBPR) and Property Appraiser’s websites.
• Assists with creating, editing, revising, and finalizing of documents including but not limited to letters, enclosures/exhibits, memos, amendments, addendums, covenant enforcement letters, general contracts, etc.
• Maintains the Marketable Record Title Act (MRTA) log and tickler file for all Homeowner Association (HOA) and Property Owners Association (POA) clients.
• Assists with drafting MRTA notification letters.
• Prepares Annual and Special Meeting Notice Packages.
• Processes incoming and outgoing mail.
• Handles telephones including but not limited to taking detailed messages and forwarding to the respective attorney/supervisor.
• Any and all other duties as may be required of the job.

REQUIRED SKILLS/ABILITIES:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to organize files and workflow.
• Ability to maintain confidentiality, and to exercise discretion and good judgment.
• Proficient with Microsoft Office Suite or related software.
• Familiarity with iManage, File Site, and Aderant, preferred.

EDUCATION AND EXPERIENCE:

• Associate degree in Paralegal Studies or related field required; bachelor’s degree in Paralegal Studies or related field preferred.
• A minimum of three (3) years related experience in a law firm or corporate legal environment required.

Equal Employment Opportunity

Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect, and inclusion of all the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences.

We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives.

As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.