Administrative Specialist

The Land Acquisition Section directly assists land acquiring agencies on condemnation, title and appraisal matters, including for national parks, border security and immigration facilities, energy and transportation infrastructure, and military installations. As the primary administrative staffer for the Section, you will perform support functions in administrative management, human resources, and finance and serve as liaison with client agencies (Air Force, Army, DHS, DOE, DOI, DOT, Navy).

Duties

This vacancy is also being announced concurrently with Ann# ENRD-26-004-DE for applicants who DO NOT have Federal status. Please review that announcement to determine if you are eligible to apply. Note: Applicants must apply separately for each announcement.

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to building and retaining a workforce that reflects the varied experiences and perspectives of the American people we serve throughout our great nation. We welcome applications from all people who share our commitment to public service.

This is a fast-paced environment where accuracy and timeliness to tasks and customers is of critical importance. The position requires good judgment, high ethical standards, ability to prioritize, and to maintain confidentiality.

As an Administrative Specialist, duties include, but are not limited to, the following:

• Provide high level administrative support to the Section Chief and other managers in the group; maintain Section calendars for meetings, leave, and travel; and handle all matters requiring knowledge of administrative procedures.
• Liaise with all client agencies for condemnation matters, title matters, and appraisal reviews; track all referrals in the Case Management System for litigation and title matters, and for the Appraisal Management & Request System.
• Maintain Case Management System (CMS) data after initiation including valuation demands, closings, appeals; generate reports from CMS for Government Performance and Results Act (GPRA) submissions and verify accuracy; track results in cases assigned jointly or independently with U.S. Attorney's Offices through coordination and Electronic Case Filing (ECF) systems.
• Coordinate Weekly Reports for the Section and Department leadership; utilize electronic tracking systems including the Correspondence Tracking System, other DOJ tracking systems, time and attendance systems and travel systems to accomplish work for the Section.
• Serve as the Section's Timekeeper; perform leave audits; resolve or troubleshoot issues; track Time Data Integrity reports with managers; assist in sorting data and preparing reports for Section managers.
• Manage travel for the Section from initial voucher approval through reimbursement and close out after trips in the travel management system.
• Monitor the Section's award allocation, prepare on-the-spot and time-off award nominations for signature and submit for processing; assist both the Division and Department with execution of award ceremonies as needed.
• Set up conference rooms for management and team meetings including video teleconference with assistance from the Office of Information Technology.
• Assist with the attorney hiring; track metrics; coordinate candidate interview schedules; liaise with hiring committee members. Prepare new employee packets; coordinate office assignments; and provide office equipment and supplies.
• Serve as the Section's purchase card holder; ensure that all invoices and requests for local reimbursement are properly executed and submitted for payment.

Salary

• $70,623 - $111,087/year

Conditions of Employment

• You must be a U.S. citizen or national.
• You must complete a background investigation to include drug testing.
• Selective Service Registration is required, as applicable.
• You must complete or have completed a one-year probationary period.
• You must maintain a bank account for direct deposit of salary.

Qualifications

To qualify for GS-9, you must have at least one year of specialized experience at, or equivalent to, the GS-7 Federal grade level or above preparing reports, correspondence, and other written material in accordance with established regulations and guidelines; assisting in performing administrative tasks such as human resources, travel, supplies, procurement, equipment, office moves, or budget and finance; and assisting with time and attendance records; or

Two (2) full academic years of graduate level education or completion of all requirements for a master's or equivalent graduate degree, or completion of all requirements for an LL.B. or J.D. degree. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work; or

A combination of experience and graduate education described above, which when combined, are equivalent to 100% of the qualification requirements for this position at the GS-9 Federal grade level. (Only graduate education in excess of the first full year may be used in this calculation).

To qualify for GS-11, you must have at least one year of specialized experience at, or equivalent to, the GS-9 Federal grade level or above preparing reports, correspondence, and other written material in accordance with established regulations and guidelines; coordinating administrative tasks related to human resources, travel, supplies, procurement, equipment, office moves, or budget and finance; serving as a timekeeper; and providing support for centralized administrative activities for an organization; or

A Ph.D. or equivalent doctoral degree, or three (3) full years of progressively higher-level graduate education and experience leading to such a degree, or LL.M., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work; or

A combination of specialized experience and relevant education that, when combined, is equivalent to 100% of the minimum qualification requirement. (Only graduate education in excess of the first full two years may be used in this calculation.)

Time in Grade: Federal employees must meet time-in-grade requirements (one year at the next lower grade) by the closing date of announcement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps; AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skill and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

YOUR RESUMÉ MUST support your responses to the online questionnaire and provide specific details as to how your experience meets the specialized experience as described in the vacancy announcement if you are using experience to meet all or part of the qualification requirements. Please ensure that your resume includes the month and year that you began and ended each position held or that position will not be credited toward meeting the specialized experience requirement. Part-time employment will be prorated in crediting experience. Failure to provide details will result in an ineligible rating. Your latest resume submitted for this vacancy announcement will be used to determine qualifications and supersedes previous submissions.

Only experience and education obtained by the closing date of this announcement will be considered.

To preview questions, please click here: https://apply.usastaffing.gov/ViewQuestionnaire/12858842

Education All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see www.ed.gov Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html All documentation must be in English or include an English translation. https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html Other Information Career Transition Programs: The Career Transition Assistance Program (CTAP) provides eligible surplus and displaced competitive service employees in DOJ with selection priority over other candidates for competitive service vacancies. The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If you have received written notification of your eligibility for consideration under CTAP/ICTAP, you may receive special priority consideration for this position if you are well-qualified for the position with a score of 85 or better on established ranking criteria. Veterans Employment Opportunity Act (VEOA): VEOA allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce. To be eligible, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If you are applying for a Merit Promotion announcement and wish to be considered under the VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement. You can find additional information at: http://www.opm.gov/policy-data-oversight/veterans-services/vet-guide/ Military Spouses: You're eligible if you are a spouse of an active duty member of the armed forces; a spouse of a service member who is 100% disabled due to a service-connected injury; or a spouse of a service member killed while on active duty. You must meet certain criteria for each of these eligibility categories. Learn more about the specific criteria for military spouses Schedule A: DOJ welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department. DOJ also encourages eligible Schedule A applicants to submit their resumes to resume@benderconsult.com, and reference "Federal Career Opportunities" in the subject line. Additional information is found at: www.benderconsult.com Land Management applicants on a time-limited appointment are eligible to apply. The Land Management Workforce Flexibility Act, P.L. 114-47 was signed into law on August 7, 2015, allowing certain individuals who currently are or formerly were under time-limited competitive appointments at certain land management agencies to compete for permanent positions in the competitive service at a land management agency, or any other agency, under merit promotion procedures. Benefits: DOJ offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. General Employment Information: DOJ EEO STATEMENT: Find our EEO statement online at: https://www.justice.gov/jmd/page/file/1394116/dl?inline SELECTIVE SERVICE: Additional information is found at: www.sss.gov. Required Documents

You must submit a detailed resumé containing the following information for each job entry listed in your employment history:

• Official position title;
• Employer name and contact information;
• Start and end dates (month and year);
• A detailed list of duties & accomplishments,
• Your highest salary (or Federal grade/step) achieved; and
• Indicate full-time or number of hours worked per week if part-time.

Additional required documents must be submitted by the closing date of the job announcement. Documentation requirements may vary from applicant to applicant based on your eligibility claims. It is your responsibility to carefully review the list below to determine which documents are required for your application.

To apply for this position, you must submit a complete Application Package which includes:

1. Resumé (not to exceed two pages)
2. Cover letter (optional)
3. SF-50, Notification of Personnel Action which shows career or career-conditional tenure in the competitive service or Federal reinstatement eligibility, such as an appointment action, within-grade increase, promotion, or separation whichever is most recent. An Award or General Pay Adjustment action will not suffice.
4. An unofficial graduate transcript if you are using education to meet the minimum qualification
5. For Federal employees, performance appraisal issued within the last 12 months
6. Veteran preference documentation, if applicable for VEOA consideration
7. Schedule A documentation, if applicable
8. For Land Management eligibles, submit a copy of your most recent SF-50 or equivalent proving eligibility for appointment under the Land Management Workforce Flexibility Act.
9. Supporting documents, if applicable for other special appointment authorities
10. CTAP/ICTAP documentation, if applicable
11. Your online responses to the Occupational Questionnaire

If you are using education to qualify for this position, or if education is required:

1. You must submit a transcript, which may be unofficial, as long as it contains a full listing of courses, credit earned, grade and grade-point-average, subject area, degree(s) earned, and dates of award.
2. Your transcript must come from a nationally-accredited educational institution recognized by the Department of Education.
3. Please do not submit electronic transcripts with documentation security protection. These may prevent our application system from accepting and processing the document.
4. If submitting a foreign transcript, you must have the transcript reviewed by an approved foreign education review organization recognized by the Department of Education. Your transcript must also be in English or have an English translation included.

If you are a Veteran or a qualifying parent or spouse:

1. Submit all DD-214 (Certificate of Release or Discharge from Active Duty, Member-4 Copy) forms.
2. If you are a Veteran with a service-connected disability rating you will need to submit the SF-15 (Application for 10-point Veterans Preference) and a copy of your VA Letter stating your disability rating.
3. If you are the qualifying parent or spouse of a disabled, deceased, or deployed Veteran, and are seeking a derived preference eligibility, you must submit appropriate supporting documentation such as the Veterans DD-214, SF-15, VA Letter.
4. For more information on each type of Veterans Preference, and the documentation required for each, see FedsHireVets.

If you are a person with a disability, claiming eligibility under Schedule A:

1. You must submit "proof of a disability" documentation ("Proof of a disability" is a letter stating that you have an intellectual disability, severe physical disability or psychiatric disability).
2. You must get this letter from your doctor, a licensed medical professional, a licensed vocational rehabilitation specialist, or any Federal, state, or local agency that issues or provides disability benefits.
3. For more information about Schedule A and verification requirements, please see OPM's Schedule A site.

If you are a displaced Federal employee claiming eligibility under CTAP or ICTAP:

1. Submit your separation notice or agency RIF letter from your agency.
2. If you have not yet been separated, provide the letter of intent to separate you from the agency because of a RIF.
3. Also submit your most recent performance appraisal and SF-50 showing current/former position, grade, promotion potential and duty location.
4. Additional information about CTAP/ICTAP eligibility can be found at http://www.opm.gov/ctap/index.asp

Only experience and education obtained by the closing date of this announcement will be considered.

Do not include the following types of information in your profile or resume:

• Classified or government sensitive information
• Social Security Number (SSN)
• Photos of yourself
• Personal information, such as age, religious affiliation, etc.
• Encrypted and digitally signed documents

If your resumé includes a photograph or other inappropriate content, you may not be considered for this vacancy.

How to Apply

Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments, and required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows:

1. Click the Apply Online button.
2. Answer the questions presented in the application and attach all necessary supporting documentation.
3. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date.
4. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice.
5. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials.
6. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended.
7. Set aside at least 3 hours to take the USA Hire assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link.
8. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused.

For more general information, system requirements, reasonable accommodation information, and to request assistance regarding the USA Hire Assessments, review the following resources: https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_Assessments.

To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed.

To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.