Contracts Specialist 2

Contracts Specialist 2

Schedule: This is a full-time position. Work schedule is normally Monday through Friday, 8 a.m. to 5 p.m.; however, incumbents must be willing to workdays or hours outside of their approved schedule as required to meet business needs. Flexible/Hybrid is an option.

Travel Requirements: Incumbent may occasionally travel during and outside normal work hours throughout the state, including rare overnight stays.

Who we are:
The State of Washington Energy Facility Site Evaluation Council (EFSEC) provides a “one-stop” siting process for major energy facilities in the State of Washington. EFSEC coordinates all evaluation and licensing steps for siting certain energy facilities in Washington. EFSEC specifies the conditions of construction and operation and manages an environmental and safety oversight program of facility and site operations. EFSEC maintains jurisdiction over project sites from application until eventual decommissioning and reclamation of the site.

For more information about the different ways facilities generate power for Washington homes and businesses, the facilities we oversee, how you can get involved with our Council, how to submit your comments to our agency, our siting processes and laws, rules and policies, we invite you to explore our Washington State Energy Facility Site Evaluation Council website.

About this opportunity:
This position is directly responsible for reviewing, creating, monitoring and renewing state-wide goods and services contracts for the agency. This role coordinates with the Department of Enterprise Services (DES) contract services on larger contracts requiring RFP or RFI work, and ensures that DES has all information for preparing and maintaining necessary contract documents; ensuring DES accounting services has all information for maintaining and documenting information related to billings and invoice payments; managing and maintaining program tracking systems and financial documentation for billings, facility regulatory compliance, and the EFSEC contactor oversight program as needed; drafts and prepares policy and procedure documents when necessary; manages electronic databases and SharePoint Libraries; and assists EFSEC Managers in fulfilling their job responsibilities. Other tasks include providing support to Administrative Law Judges to conduct prehearing conferences and EFSEC adjudicative procedures. Position will interact with a variety of stakeholders from public, customers, government officials and vendors.

What you will be doing:

The Contract Specialist 2 responsibilities are to assist with preparation of new EFSEC legislation when needed, draft compliance policy and procedure documents in accordance with statutes and rules required when processing applications and implementing compliance over-site of energy facilities, for EFSEC Director of Siting and Compliance review and approval. Additional tasks include assisting EFSEC Managers and other technical staff in writing and updating rules by following procedures established by EFSEC and the Code Revisers Office. With directions from EFSEC Managers, you will review and update the EFSEC website in coordination with the EFSEC Webmaster to ensure that information on the website is current. You may also provide technical assistance in responding to public records requests, and when needed, work with Commerce Specialist to provide backup support.

To understand the full scope of details relating to this position, interested applicants are encouraged to contact rachel.vaughan@des.wa.gov and jobs@des.wa.gov and request the full job description.

Duties

Some of what you’ll enjoy doing includes:

Support EFSEC staff in securing contract services, and professional engineering
consultant services as well as build efficiencies and provide direction on Award tasks. Pre-Award tasks include:

• Review requests for the procurement of public works construction, architectural and engineering services, and other contracting as assigned
• Analyze the requirement and determine the procurement method, review sole source justifications and prepare documentation, determine applicability of public work requirements and assist with alternative public works contracting methods in compliance with State Law
• Collaborate with Commerce Specialists and project managers to define procurement requirements including proposed procurement schedules, scope of work/specifications, evaluation criteria, pricing schedule, budgeted contract amount, type of procurement process, subcontracting opportunities and requirements, term of contract, drawings and reference documents, and selection of evaluation committee members

Post-Award tasks include:

• Administer assigned contracts in accordance with contractual terms and conditions

Develop processes, procedures and regulations to ensure compliance:

• Develop, review and edit procedures and processes, guidance documents, tracking templates, and records management
• Research cited references to RCW, WAC, or CFR to ensure references are current
• Tracks agency changes in procurement and contracting approach including OMWBE and Small Works requirements

Other duties as assigned:

• Assists with preparation of new EFSEC legislation when needed, drafts compliance policy and procedure documents in accordance with statutes and rules required when processing applications and implementing compliance over-site of energy facilities, for EFSEC Director of Siting and Compliance review and approval
• Assist EFSEC Managers and other technical staff in writing and updating rules by following procedures established by EFSEC and the Code Revisers Office
• With directions from EFSEC Managers:
  • Review and update the EFSEC website in coordination with the EFSEC Webmaster to ensure that information on the website is current
  • May provide technical assistance in responding to public records requests when needed
• Work with Commerce Specialist and backup support of Commerce Specialist when needed

Salary

• $4,882 - $6,576/month

Qualifications

Experience, Education and Competencies

OPTION 1
Six (6) years of experience in negotiating, administering or terminating government contracts, contract property management, contract cost or price analyses, or contract compliance administration

OPTION 2
Bachelor's degree involving major study in public administration, business administration, business law, commerce, economics, mathematics, statistics or closely allied field and two (2) years of experience in negotiating, administering or terminating government contracts, contract property management, contract cost or price analyses, or contract compliance administration

In addition to qualifying under Option 1 or Option 2, applicants need to have decision making/judgment to:

• Recognize problems and respond appropriately
• Seek advice from EFSEC Managers when appropriate
• Update management of issues regularly
• Systematically gathers information
• Sorts through complex issues
• Seeks input from others; addresses root cause of issues; makes timely recommendations
• Advise managers in dealing with difficult decisions and resolving disputes
• Use consensus when possible
• Communicates professionally and effectively to others

Preferred/Desired Qualifications

• Knowledge of state contracting requirements
• Knowledge of the state budget and accounting processes
• Knowledge of invoices and billing processes to follow through with accurate payments
• Knowledge of the requirements of federal and state environmental laws and regulations
• Keep current on job knowledge

Other Information

Special Requirements/Condition of Employment

• Background Check
• Conflict of Interest: RCW 42.52 limits EFSEC's ability to employ any person who owns stock in any company the Council regulates or is otherwise financially interested in such company.
  

Benefits

More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026