Legal Administrative Assistant

• Provide administrative support to all assigned timekeepers
• Provide back up support to other administrative assistants when time allows 
• Prepare, transcribe and proofread various documents and business correspondence in a timely, appropriate manner
• Follow-up on assignments in order to meet deadlines
• Open and close client files on a routine basis; organize and maintain client files
• Document submission to federal and state agencies, including electronic filing
• Plan and schedule meetings as needed
• Maintain calendar court dates (i.e., hearings, trial dates, etc.)
• Knowledge of software specific to the practice group (i.e., CaseMap, TextMap, e-Discovery software, West Law, etc.)
• Scan/copy documents
• Enter daily timesheets, proofread, edit and finalize proformas (pre-bills)
• Prepare reimbursement requests
• Coordinate and make travel arrangements
• Communicate directly with clients in a professional manner
• Other duties as assigned

• 3+ years of administrative experience required
• Prior legal administrative experience preferred
• Experience working with insurance adjusters preferred
• Advanced computer skills: Microsoft Office 365 including Excel, Outlook and Word
• Knowledge of municipal bond work
• Knowledge of time entry (Aderant) and document management (IManage) programs
• Knowledge of Kofax Power PDF Advanced and Adobe Acrobat
• Knowledge of transcription software (WinScribe)
• Knowledge of comparison software (Change-Pro/Track Changes)
• Produce high-quality work product
• Excellent proofreading skills and is both detail-oriented as well as organized
• Professional verbal and written communication skills and is a perceptive listener
• Positive team player, independent self-starter, takes direction well and accepts a challenge
• Professional attitude and excellent customer service skills
• Outstanding interpersonal skills to work effectively within a team environment
• Demonstrate good judgment and discretion
• Ability to prioritize, multi-task, adapt to new assignments, meet deadlines and maintain poise in a fast-paced, highly demanding environment
• Willingness and desire to attend training classes to maintain and increase technical skills
• Regularly report to work and adhere to designated work schedule
• Professional appearance

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.  This is not a remote position.