Senior Paralegal 03375A NWG

Location: Knoxville, Tennessee
Title: Senior Paralegal
Schedule (FT/PT): Regular Full Time
Travel Required: No
Clearance: Ability to Obtain

For over 25 years, North Wind Group (North Wind) and its subsidiary companies have been influencing the future of, and aiming to be the nationwide small business leader in, the engineering, environmental, construction, IT/cyber, facility operations, and professional service industries. North Wind allows its employees to develop creative and practical solutions to complex problems, while accomplishing its mission of delivering quality results safely, on time, and on budget, for every project. Our mission is accomplished through forward-thinking, advanced technology services, and our cultivation of a diverse and inclusive workplace.

North Wind recognizes our biggest asset is our employees. Our success is a direct result of the hard work, skills, expertise, and unique perspectives and talents that each of our employees bring to North Wind. We are looking for exceptionally talented, motivated, and dynamic individuals to join the North Wind team – not only to support our mission but be an integral part of our continued success.


POSITION PURPOSE:
The Senior Paralegal will oversee the clerical and administrative needs of the Legal functional group. This position will be responsible for tracking, preparing, and submitting regulatory and licensing filings for multiple subsidiary companies operating in various states. The Senior Paralegal will also perform legal research and analysis to provide substantive support to the Legal functional group and the company’s internal clients. The Senior Paralegal will be responsible for entity profiles in U.S. Government and other client/vendor systems, such as the System for Award Management. The Senior Paralegal will serve as a primary point of contact for information requests from other functional groups.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Work under the direction and supervision of the General Counsel to support the Legal functional group.
• Manage the day-to-day legal compliance needs of a business organization comprising a parent company, 23 subsidiaries, and 21 joint venture companies.
• Serve as a liaison between other departments and the in-house Legal team by assessing, responding to, or escalating matters as needed.
• Perform legal research using WestLaw and PACER.
• Prepare resolutions and other corporate governance documents for submission to board of directors.
• Correspond with internal clients and external vendors, including subsidiary and parent company executives, outside counsel, and representatives of federal and state agencies.
• Manage and record invoices and payments for outside counsel, professional licensure, and miscellaneous routine filings.
• Maintain disadvantaged/minority business certifications for multiple entities across multiple states.
• Receive and brief service of process for General Counsel.
• Administer LRN online ethics and compliance training platform.
• Direct, supervise, and train the Junior Paralegal.
• As needed, assist the Junior Paralegal with management of business licensing, entity reporting, electronic and hardcopy records, and subsidiary entity profiles in the System for Award Management (SAM) and Dynamic Small Business Search (DSBS) systems.
• Prepare and submit various business and regulatory filings, such as Secretary of State registrations, for multiple entities across multiple states.
• Ensure corporate licensing compliance by tracking, preparing, and submitting applications and renewals for business licenses, occupational/professional licenses, and other certificates for multiple entities across multiple states.
• Create and maintain organized electronic and hardcopy office records and files in accordance with appropriate legal and business practices.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

• Assist in the ordering, receiving, stocking, and distribution of office supplies for the Legal functional group.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience

• Paralegal Certification or Associate Degree in Paralegal Studies or related field and a minimum of 5 years of relevant experience.

Skills and Abilities

• Strong oral and written communication skills; ability to effectively present information and respond effectively in both a formal legal setting as well as in internal communications with business and legal professionals.
• Excellent interpersonal skills; work effectively and cooperatively with all levels of management and staff, and client as well as outside business associates.
• Demonstrated ability to work accurately, follow instructions/schedules/timelines, and pay attention to detail.
• Ability to prioritize workload with minimal supervision.
• Ability to work under pressure, make decisions, solve problems, and exercise good judgment, both independently and as part of a team.
• Ability to continuously track and monitor various reporting requirements, deadlines, and other company information.
• Ability to handle confidential company, client, and employee information discreetly and professionally.
• Familiar with business law concepts related to corporate governance and organization.
• Proficient in various standard PC-based software packages, including Adobe and Microsoft Word, Outlook, Excel, and PowerPoint.

PREFERRED QUALIFICATIONS:

• Experience with regulatory compliance.
• Experience with government contracting.
• Experience with Secretary of State or similar filings.

PHYSICAL DEMANDS:
While performing the duties of this job, the employee may occasionally be required to stand, bend, climb stairs, and perform limited stretching, reaching, and light lifting up to 20 pounds.

WORKING ENVIRONMENT:
In office setting. The noise level in the work environment is usually moderate.

North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use the Request for Reasonable Accommodation form to get assistance.

North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability.

Proof of citizenship will be required as a condition of employment.

Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.