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Job Description
Senior Real Estate Paralegal
Key things that you want to know about this role:
Job Level: 5+ years experience will set you up for success in this role
Job Location: This important role supports our corporate office in West Chester, OH
Position Type: Full Time
Pay Range: $67K+/Year - pay depends on experience -- we believe in a culture of transparency
About Us: Pivotal, ranked in the Top 50 Affordable Housing Developers in 2017-2020, is an industry leader revolutionizing the housing market – one community at a time. An integrated real estate company specializing in the development and operations of multi-family housing, Pivotal strives to provide exceptional service to enhance the lives of our residents.
We are able to provide high quality properties and customer service because of the commitment to excellence by all of outstanding team members. If you hold yourself to a high set of standards, embrace a positive service-minded demeanor, enjoy working through shifting priorities, and want to join a fulfilling environment with growth opportunity, Pivotal has an outstanding position for you.
Job Location: This important role supports our corporate office in West Chester, OH
Position Type: Full Time
Pay Range: $67K+/Year - pay depends on experience -- we believe in a culture of transparency
About Us: Pivotal, ranked in the Top 50 Affordable Housing Developers in 2017-2020, is an industry leader revolutionizing the housing market – one community at a time. An integrated real estate company specializing in the development and operations of multi-family housing, Pivotal strives to provide exceptional service to enhance the lives of our residents.
We are able to provide high quality properties and customer service because of the commitment to excellence by all of outstanding team members. If you hold yourself to a high set of standards, embrace a positive service-minded demeanor, enjoy working through shifting priorities, and want to join a fulfilling environment with growth opportunity, Pivotal has an outstanding position for you.
POSITION SUMMARY: The Senior Real Estate Paralegal will be responsible for managing various aspects of the development, ownership and operation of a Pivotal Housing Partner’s affordable housing portfolio. For Pivotal’s development team, this includes drafting purchase agreements, managing deadlines and funds for those purchase agreements, forming new entities for projects under development, and assisting with closings. For Pivotal’s property operations team, this includes reviewing legal documents for a large affordable housing portfolio, assisting with resolution of fair housing complaints, coordination of discovery responses for the litigation docket, tracking existing real estate tax abatements, and overseeing outside counsel invoicing.
ESSENTIAL FUNCTIONS:
Land Contracts
- Draft and assist with the negotiation of purchase and sale agreements for Pivotal’s developers.
- Update and manage Pivotal’s land matrix to ensure all deadlines for deposits, extensions, closings or terminations are met.
Entity Management
- Form new entities and manage the documents and tracking of those entities.
- Coordinate completion of registered agent documentation.
Litigation Support
- Track litigation, fair housing complaints, and other legal notices to ensure deadlines are met.
- Manage discovery responses and maintain databases of construction liens, claims, and other notices.
- Source and coordinate outside counsel for evictions in multiple states.
Insurance Claim Management
- Process insurance claims for the affordable housing portfolio.
- Collaborate with internal teams and third parties to ensure timely claim resolution.
Document & Communication Management
- Review and process incoming documents for distribution.
- Maintain service of process database and track follow-up actions.
Real Estate Tax Abatements and Incentives
- Coordinate completion and delivery of annual forms related to tax abatements and incentives.
Financial/Invoice Management
- Review and process outside counsel invoices.
- Maintain a legal expense database and prepare expense reports for the executive team.
General Legal Support
- Assist the executive and development teams with closings and document execution.
- Provide additional support to the legal team as needed.
QUALIFICATIONS: (Knowledge, Skills, Abilities, Education, Training and Experience.)
- Paralegal degree or certificate, or equivalent combination of education and experience.
- 5+ years of experience in real estate development and / or property management.
- Strong organizational and communication skills, with the ability to manage multiple priorities.
- High attention to detail and accuracy.
- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience managing databases and tracking preferred.
Full-Time Benefits:
- 401(k) Retirement plan with Company match
- FSA, Dental, Vision, Life, Accident coverage as well as Short- and Long-Term Disability
- EAP for emotional wellbeing/mental health support for you and your dependents living at home or even children off at college
- Company-paid holidays and PTO
- Professional development assistance and tuition reimbursement
Pivotal is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind.
At Pivotal, we understand that no candidate is perfectly qualified for any job. Experience comes in different forms; many skills are transferable -- and passion goes a long way. Even more important than your resume is a clear demonstration of dedication, impact, and the ability to thrive in a fluid and collaborative environment. We want you to learn new things in this role, and we encourage you to apply if your experience is close to what we’re looking for. We also know that diversity of background and thought makes for better problem solving and more creative thinking -- which is why we're dedicated to adding new perspectives to the team.
At Pivotal, we understand that no candidate is perfectly qualified for any job. Experience comes in different forms; many skills are transferable -- and passion goes a long way. Even more important than your resume is a clear demonstration of dedication, impact, and the ability to thrive in a fluid and collaborative environment. We want you to learn new things in this role, and we encourage you to apply if your experience is close to what we’re looking for. We also know that diversity of background and thought makes for better problem solving and more creative thinking -- which is why we're dedicated to adding new perspectives to the team.
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