Office Services Coordinator - Fort Lauderdale, FL

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an opening for a full-time Office Services Coordinator in its Fort Lauderdale, FL. office.  The ideal candidate will be extremely professional, possess exceptional communication and organizational skills as well as excellent computer skills, and have proficiency in MS Outlook and basic typing skills.  

Responsibilities include:

Hospitality Services (assisting with events - ordering food, setting up, cleaning up; inventory of pantry items; stocking kitchens; reserving rooms);  Reception (handling multi-line phone system, greeting clients and visitors, maintaining neatness of lobby/reception area, kitchen and conference rooms); Facilities (scheduling visiting attorney offices and conference rooms including verification of technology and catering needs, preparing offices/work spaces for new employees, keeping office supply areas stocked, maintaining neatness of visiting attorney offices and submitting requests to building maintenance as needed); Mail Services (metering, picking up, sorting and distributing mail); Copy Services (copy, print, scan projects); Assist with other clerical duties as assigned; Administrative Services (submitting invoices for payment and submitting expenses for attorneys for reimbursement); Assist with other administrative duties as assigned as well as with special projects.

Qualifications Include:

Basic knowledge of office equipment, including computers and copiers; Microsoft program knowledge - Outlook, Word, Excel, etc. Interpersonal skills are necessary in order to communicate and follow the instructions of attorneys and staff and provide information with extraordinary courtesy and tact. Ability to organize and prioritize numerous tasks and complete them under time constraints. Confidentiality. Exceptional client service skills. Working effectively within a group or independently.

Requirements: Office administrative experience (law firm experience preferred but not required).  Ability to organize and prioritize numerous tasks and complete them under deadlines; must be proficient in Microsoft office; ability to communicate and follow instructions of office management, attorneys and other legal staff in a fast-paced demanding environment.  Must be willing to learn new tasks and adapt to change easily. 

Must provide minimum authorization to work in the United States. Resumes only accepted for job posted. 

Thank you for submitting your resume.   After our hiring committee has had a chance to review all candidates for this position, we will reach out to only those that will be moving on to the next step in our recruiting process.  We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer and all qualified applicants receive consideration for employment and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression and marital status.