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Job Description
Salary
- Description
- Transform Lives as Part of Our CASA Team!
Position:
The Office of the Court Appointed Special Advocate (CASA) champions the rights of our community's most vulnerable children. We equip passionate volunteer advocates with the training and support they need to be powerful voices for abused, neglected, and abandoned children in the juvenile dependency court system. Our mission and vision are simple but profound: ensure every child has a dedicated advocate and a path to a safe, permanent home.
As a cornerstone of our inclusive and diverse team, you'll help shape better futures for children across Snohomish County. This is more than a job – it's an opportunity to be part of a movement that believes in the potential of every child.Your physical presence is the heartbeat of our CASA office! As the connector between our volunteers, staff, and the critical work we do, you'll be part of our vibrant 8am – 5pm weekday office culture. Because your role is central to our daily in-person collaboration and team dynamics, this position is exclusively office-based without telework options. In our collaborative space, every face-to-face interaction creates opportunities to strengthen our team and better serve our volunteer network.
About You:
You're driven by purpose and powered by compassion. As our Legal Assistant, you'll thrive on:
• Creating seamless support systems for our dedicated CASA volunteers
• Bringing sharp attention to detail and organizational excellence to critical documentation
• Building warm, professional relationships with volunteers, team members, and stakeholders
• Contributing to an inclusive environment where diverse perspectives are celebrated
• Making a tangible difference in children's lives through precise, thorough administrative support
About Us Together:
Here, your work directly impacts children's futures. Together, we'll:
• Create a strong foundation of support for our CASA volunteers who advocate for children's best
interests
• Build an environment where efficiency meets empathy
• Foster a workplace that celebrates diversity, equity, inclusion, and belonging
• Be part of a passionate team dedicated to transforming our juvenile dependency system
• Share in the joy of helping children reunify with their families and find their forever homes
Job offers are contingent on successful completion of reference and background checks. Snohomish County will not sponsor or take over sponsorship of an employment visa for this opportunity. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States.
Snohomish County Human Services strives to be an equitable and trauma-informed department. Our department believes every interaction, procedure, and policy provides an opportunity to build a pathway toward a more resilient and restorative Snohomish County.
To be considered for hiring, the applicant must consent to a background check initially and every year
thereafter, to include:
1. Criminal History Screening, and
2. Screening through the National Sex Offender registry, and
3. Child Abuse & Neglect History
We are proud to offer an outstanding benefit package to employees and their dependents. You’ll get PERS retirement contributions, excellent medical, dental and vision insurance, with long-term disability, life insurance, and more.
We provide:
• 40-hour work week
• 11 paid holidays
• Paid sick leave and vacation
• 2 bonus floating holidays
Anticipated hiring timeline:
This job posting is to fill one (1) position and to create an eligibility register to fill future CASA Legal Assistant 1 openings. The first application review date is February 20, 2025. This job posting will remain open until the position has been filled.
• Application received on or before 2/20/2025.
• Initial screening for minimum qualifications and essay questions reviewed by subject matter experts.
• Interviews with the most qualified applicants is to be determined.
• Prior to hire, candidates will need to meet all requirements listed below.
• Anticipated start date is to be determined.
BASIC FUNCTION
To perform a variety of legal secretarial duties. - Job Duties
STATEMENT OF ESSENTIAL JOB DUTIES
- Prepares and types legal documents and correspondence; processes documents to meet legal requirements and deadlines; files documents with the various state, federal, and appellate courts, commissions and boards; forwards documents to other agencies/parties as necessary.
- Sets up and maintains legal files and filing systems; files and retrieves information and materials as necessary.
- Collects, opens, sorts and distributes mail; stuffs envelopes and addresses outgoing mail.
- Enters data in case management system; proofs and corrects work entered; retrieves information from case management system or hard files.
- Locates, reviews and retrieves information from various software systems.
- Receives and directs incoming calls and/or visitors; determines their needs, answers questions, direct them to the proper area and furnishes documents as appropriate; places calls for attorneys to secure information as requested.
- Schedules appointments, meetings, conference rooms and makes travel arrangements as necessary. Schedules court hearings, depositions and trials; and ensures all associated files for those events are available and complete.
- Closes, scans and archives files; purges files of obsolete or incorrect information and performs special projects as directed.
- Assists with the collection, documentation and tracking of discovery documents and digital media.
- Collects and compiles data; prepares various reports and time sheets as necessary.
- May perform all the duties of subordinate level employees.
- Performs related duties as required.
- Minimum Qualifications
MINIMUM QUALIFICATIONS
One (1) year of legal secretarial experience; OR, the completion of an accredited legal secretarial or related program; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities. Must pass job related tests.
SPECIAL REQUIREMENTS- A valid Washington State Driver's License may be required for employment.
- Typing of sixty (60) wpm is required.
- Additional Information
KNOWLEDGE AND ABILITIES
Knowledge of:- legal terminology and legal document formats
- rules of civil and/or criminal procedure
- standard office practices and procedures and commonly used equipment;
- proper English, spelling, grammar, punctuation and word usage
- accurately and timely manage a high volume of work
- accurately prepare and process all types of legal documents
- type accurately
- maintain all ethical and professional standards of the office and county
- observe strict confidentiality regarding all information obtained in course of employment
- produce work product that meets professional standards of quality, neatness accuracy, and promptness
- deal tactfully and courteously with attorneys, judges and the general public
- maintain necessary records and prepare required documents/reports
- operate standard office equipment
- communicate effectively and courteously
- work calmly under pressure, meet deadlines and cope with interruptions
- interact with distraught or difficult individuals
- set up and maintain office files
SUPERVISION
Employees receive general supervision from a supervisor and/or an administrative superior as assigned. Assignments are made by indicating generally what is to be done, the quantity of work expected and any deadlines, which are to be met. Employees carry out recurring assignments on their own initiative and receive additional, specific instructions for new or unusual assignments. Work may be checked to ensure timely completion and accuracy. Work is evaluated through conferences, periodic reviews and written evaluations.
WORKING CONDITIONS
The work is performed in an office environment. Criminal Division only – may work on cases containing violent or sexual subject matter.Snohomish County is an Equal Employment Opportunity (EEO) employer.Accommodations for individuals with disabilities are provided upon request.EEO policy and ADA notice
- $58,497.48 - $71,122.08/year
