Legal Administrative Assistant

Well established Developer in Jersey City has an immediate opening for a Legal Administrative Assistant for its Legal Department. This role requires someone who is well organized and can manage multiple tasks in a fast-paced environment. Prior Real Estate experience a plus!

Position Summary:

• Administrative business activities routinely include mail and messaging, functionality of copy / scan / printer machines and other office equipment, central filing, telephone, and supplies.
• Provides Administrative Assistant support to several senior staff, including CEO; may include scheduling regular and special meetings; prepares confidential correspondence; maintains sensitive files; receives visitors, schedules appointments.
• Performs a wide variety of non-routine administrative tasks, such as preparing reports, coordinating activities, investigating and resolving problems, and handling special projects.
• Keeping track of and updating insurance coverage information as needed.
• Assist with ordering title insurance, clearing title encumbrances, reviewing title reports, surveys, and documents of record.
• Drafting of Deeds.
• Assistance as needed with construction projects.
• Assistance as needed with property management.
• Create and maintain Limited Liability Companies, Corporations, and associated corporate documents.
• Assist in-house Attorney with drafting of Non-Payment of Rent Complaints, occasional Legal Research, Notices to Tenants, and other necessary tasks as needed.
• Support and assist team as needed while maintaining professional conduct at all times.
• Self-motivated.
• Critical thinker and ability to problem solve.

Qualifications and Requirements for Applicants:

• Bachelor's degree a plus;
• 5 years' experience in an administrative role - part-time or full-time;
• Must have effective interpersonal skills and ability to multi-task;
• Strong written and verbal communication skills and ability to work with individuals at all levels of the organization and in the public;
• Excellent Word, Excel, Google Drive and Google Workspace skills are a must;
• Must be able to work well independently and as part of a team;
• Proficiency in Yardi a bonus!    

Salary: $50-55K depending on experience

Benefits package includes:

• Health, Dental, and Vision Insurance
• Paid Time Off for Holidays, Vacation, and Sick leave
• 401(k) Retirement Savings Plan with Employer Matching Contributions

This is a full-time position based in Jersey City, New Jersey.
 

 

Salary

• $50 - $55,000