Supervisor, Duplicating & Mailroom
Simpson Thacher & Bartlett LLP See More Job Openings by This Employer
- Full Time
- $70,000 - $85,000
- New York, NY
The Supervisor, Duplicating & Mailroom is responsible for overseeing the workflow, operations and personnel within the Duplicating and Mailroom departments. This role ensures that all duplication and mailroom services meet firm policies, quality standards and deadlines while maintaining efficiency and organization.
ESSENTIAL JOB DUTIES & RESPONSIBILITIES
• Supervise and coordinate the workflow of Duplicating and Mailroom services, ensuring job deadlines and quality standards are met
• Maintain daily floor schedules, assess workflow and coverage needs, ensuring adequate staffing for all shifts
• Monitor and maintain team member records, attendance and performance appraisals
• Participate in interview process for prospective Duplicating and Mailroom employees
• Prioritize and assign work requests, coordinate large projects and ensure proper resource allocation
• Oversee Mailroom operations, including incoming and outgoing mail, special messenger requests, litigation bag requests and package distribution
• Manage inventory and order supplies for both Duplicating and Mailroom operations
• Respond to inquiries regarding job statuses and address escalations when necessary
• Implement departmental policies and procedures in compliance with firm guidelines
• Perform preventive maintenance on copiers, bindery and mailroom equipment, coordinating repairs as needed
• Conduct training, scheduling and performance evaluations for assigned staff
• Maintain documentation and tracking databases for both Duplicating and Mailroom services, prioritizing document security, process optimization and legal compliance where applicable
• Manage employee relations issues in partnership with Human Resources, providing coaching and disciplinary action when necessary
• Monitor departmental budgets, manage supply inventories and ensure cost-effective operations
• Perform other duties as assigned
EDUCATION
REQUIRED
• High School diploma or GED equivalent required
PREFERRED
• Associate’s or Bachelor’s degree preferred
Salary Information
NY Only: The estimated base salary range for this position is $70,000 to $85,000 at the time of posting.
The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is exempt meaning it is not overtime pay eligible.
Privacy Notice
For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.
Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
#LI-Onsite- $70,000 - $85,000
