Legal Administrative Assistant

Essential Duties and Responsibilities: 

This position works within a team environment to support attorneys with:

• Preparation and revision of correspondence, memoranda and legal documents
• Preparation for large transactional closings;
• Maintenance of electronic document management system; 
• Maintenance of Outlook calendars, if needed;
• Entry of daily time in Aderant accounting software, if needed;
• Reimbursements and check requests, if needed; and
• Other duties as assigned

Position Requirements:

• Strong verbal and written communication skills
• Exceptional interpersonal skills to communicate effectively with diverse groups of legal and support staff on confidential and sensitive firm matters
• Willingness to work in a fast-paced, team-oriented and continuous learning environment
• Superior technology skills – proficiency with Microsoft Office suite (Word, Excel and Outlook, PowerPoint) and Adobe; experience with iManage and Aderant a plus
• Ability to prioritize, organize and manage workload and to take the initiative in handling projects and anticipating what needs to be done
• Work collaboratively and cooperatively with others
• Requires a high degree of professionalism and the ability to exercise good judgment
• Make sure deadlines are met on multiple transactions at the same time
• Able to work on complex document mark-ups
• Maintain multiple calendars in Outlook with meeting dates and deadlines
• High School diploma or equivalent required
• 3-5 years’ experience as legal administrative assistant

Work Environment/Physical Requirements:

The work environment characteristics described here are representative of those this position encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting at a desk and/or working on a computer. 
• Must be able to lift and carry up to 10 lbs.at times. 
• Occasionally stoop, kneel, or crouch
• The noise level in the work environment is usually moderate.
• Usual work hours are Monday to Friday, 8:00 a.m.–5 p.m. (one-hour lunch). Overtime work may be required from time to time.

What you gain:
    

• A phenomenal team in an extraordinary firm
• The opportunity to work in a collaborative environment
• Ability to grow professionally and personally
• Excellent benefits:
• Medical, Dental, and Vision with a wellness component
• Free Telehealth coverage
• Short- and Long-Term Disability
• Pet Insurance
• 401K and profit sharing (after completion of eligibility requirements)
• Generous Paid Time Off Plus Paid Holidays
• Tuition Reimbursement
• In-house training and development
• Free Parking 

If you’re looking to work with an amazing team, have high level communication skills, provide analytical thinking in complex data to make informed decisions, demonstrate leadership skills, have a forward thinking mindset, with a focus on continuous improving, this may be the role for you.  

Butler Snow is a values-driven organization with a strong sense of community. We are actively involved in community projects in our 25 plus offices throughout the United States through the Butler Snow Foundation. At Butler Snow, we believe inclusion is a key driver of innovation and creativity. We have long been committed to fostering, maintaining, and celebrating an environment where creative solutions and new ideas are welcomed. We believe our diverse workforce contributes to our competitive advantage. We are an Equal Employment Opportunity Employer.