Temporary Practice Assistant, Litigation

Temporary Practice Assistant

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We are currently searching for a temporary Practice Assistant for our Miami, FL location. This individual will support members of the Litigation team and provide back up to a senior Practice Assistant.

Assignment will last approximately 4 - 6 months.

Essential Duties and Responsibilities:

• Type, proofread, format and edit correspondence, memoranda, agreements and other legal documents under time-sensitive deadlines; may assist with drafting of documents.
• Run conflict checks, prepare engagement letters and open new client and new client matters within our onboarding system.
• Calendar case-specific deadlines and coordinate court hearings, depositions, and mediations.
• Prepare documents for filing in State and Federal courts.
• Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies.
• Schedule appointments and meetings; set-up conference calls and video meetings.
• Manage busy attorney schedules through Microsoft outlook calendaring and track/monitor deadlines.
• Prepare and submit expense/reimbursement reports.
• Improve efficiencies by utilizing software applications (Firm and practice-specific), expanding on knowledge and learning new applications and skills to achieve a higher quality and more efficient work product.
• Other duties as assigned.

 

 Required Education/Experience:

• A minimum of three years of experience as a legal assistant in a law environment, or comparable experience.
• High school diploma required. College degree a plus.
• Prior use of a document management system (NetDocs) a plus.
• Proficiency with MS Word, Outlook, Excel, PowerPoint, Teams and Zoom.
• Ability to organize/prioritize workload and work in a fast-paced environment.
• Excellent written/verbal communication skills and the ability to professionally interact with professionals, clients and staff.
• Ability to problem-solve and anticipate issues/problems.
• Strong attention to detail, initiative, and follow-through.
• Ability to work overtime, as needed.

 

We are an Equal Opportunity Employer.