Mail Legal Specialist

We are currently seeking a new Mail Legal Specialist to join our Operations department at our law office.

The primary responsibilities of this role include reviewing and sorting mailed documents, categorizing information, and entering data into designated systems. Our new Mail Legal Specialist will also be asked to cover the front desk as needed.

If you are self-motivated, organized, and have strong attention to detail we invite you to read on and apply to be considered.

Responsibilities:

• Receives, reviews, and sorts a high volume of incoming mail.
• Interprets and enters data electronically associated to Ohio, Kentucky, Indiana, Illinois, Pennsylvania, and Florida case files.
• Follows up with internal clients to resolve questions, inconsistencies, or missing data.
• Files or routes legal/source documents after entry to the appropriate department.
• Scans checks.
• Reviews online court dockets for accuracy or updates.
• Prints checks and distributes to various departments.
• Performs other clerical duties, which may include photocopying or scanning
• Process outgoing mail which includes FedEx, Pre-sort and USPS mail.
• Partnership with internal legal team(s) for case progression.
• Provides coverage for the front desk as needed.

 Minimum Requirements:

• High school diploma or general education degree (GED).
• 1 year relevant experience working in a legal office setting or mailroom preferred.
• Experience with basic computer operation and Microsoft Office
• A valid state driver's license is required.
• Ability to lift and/or move supply deliveries and packages weighing up to 50 pounds.
• Ability to stand for long periods of time for mail sorting.
• May need to be available for OT or on call (minimally).

The Schedule:
8:00am - 4:45pm Monday through Friday


Compensation and Benefits:

• $16.64/hr.
• Paid Time Off (PTO) - 16 days annually + 9 Company paid holidays
• Competitive benefits -- Medical, Rx, Dental, Vision, Life, and Disability Insurance after 30 days and 401(k)
• Promotional opportunities from within the firm
• Employee Perks Available from Verizon, Car Dealerships, Local Movie Theaters, Theme Parks, etc.
• On-site "Bistro To Go" vending and fresh foods available
• Ongoing community engagement initiatives, contests, and office events
• Free on-site gym 
• Free parking

Work Requirements:

• While performing the duties of this job, the employee is frequently required to sit at the workstation for extended periods. The employee must have the ability to communicate effectively in written and oral form; enter data into a computer; and operate standard office equipment including computer, telephone, printer, copier, and facsimile machine.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Normal office conditions.  The noise level in the work environment is usually moderate

 

EOE: WWR/Weltman is an Equal Opportunity Employer.