Legal/OEC Administrative Assistant II

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with a high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune. 
• A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists. 

The Opportunity 
This position works out of our Abbott Park IL facility.  

What You’ll Work On

Primary Job Function: 
As a Legal/OEC Administrative Assistant, you will provide administrative support to the Legal/OEC organization, including DVPs, attorneys, directors, ECOs, paralegals, and other team members. 
 
Core Job Responsibilities: 

• This position provides comprehensive support to at least one Divisional Vice President (DVP) within the Legal/OEC organization  

• Responsibilities include all departmental administrative functions, including managing calendars, scheduling travel, processing expense reports, creating and modifying business documents, answering phones, and managing correspondence 

• Utilizes advanced software skills, including Microsoft Office Suite and other business-specific software such as SharePoint, corporate travel, procurement, document management, and matter management systems, to effectively support the organization 

• Qualified candidates will demonstrate top-notch written and verbal communication skills 

• Practices good judgment and maintains confidentiality in handling sensitive business information 

• Consistently interacts with high-level executives and works with cross-functional teams in connection with projects and division-wide support  

• Builds strong working relationships and networks with others to drive efficiency into the organizations they support   

• Provides basic project management support and assists with meeting/event coordination 

• Conducts onboarding activities, including workspace set-ups for new employees 

• Prioritizes workload to ensure departmental support needs are fulfilled 

• Maintains departmental files, as assigned, in compliance with corporate policy 

• Responsible for compliance with applicable Corporate and Divisional Policies and procedures  

Required Qualifications

• High School diploma or equivalent, some college preferred 

• 5+ years of previous administrative experience or equivalent is  

• Advanced verbal and written communication skills 

• Advanced experience in Microsoft Office Suite (Teams, PowerPoint, Outlook, Excel, and Word) required and SharePoint, SAP, Concur experience preferred 

• High level of integrity and professionalism in handling sensitive and confidential information 

• Ability to effectively manage competing priorities and work independently and as part of a team 

• Proactive problem solver with strong attention to detail 

On-site role: 5 days per week (not remote) 

Apply Now

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:  www.abbottbenefits.com 
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
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