Central Services Assistant

Rhoades McKee is a well-established law firm with offices in West Michigan. Founded in 1960, Rhoades McKee provides a wide range of legal services. Our commitment to a healthy work-life balance and collaborative environment enables an interdisciplinary team approach to effectively serve our clients, which range from individuals and closely held businesses to publicly traded companies.

Rhoades McKee is seeking a full-time Central Services Assistant to join our team! This role's primary responsibilities include assisting in the administration of tasks relating to the Firm's Back office and facility needs.

Responsibilities:

• Ensure accurate and efficient review and distribution of firm mail and deliveries.
• Support the firm and clients by handling deliveries and errands.
• Monitor incoming faxes and distribute to staff/firm.
• Assist with monitoring and ordering supplies.
• Assisting with New Employee Orientation and Set-Up
• Back-up Receptionist
• Assisting with Facilities Maintenance and Management
• Perform required tasks to ensure client files are closed properly.
• Assist with Scanning and Copying documents.
• File Electronic Documents within Document Storage system.
• Provide administrative support to other team members with data entry, paperwork, photocopying, etc.
• Ability to maintain confidentiality and manage sensitive information with discretion.
• Other duties as assigned.

Relevant skills and qualifications:

• 2+ years of prior experience in a customer service role.
• 2+ years of experience working in an office setting, preferred.
• Ability to multitask and work effectively in a team.
• Adept at prioritizing and scheduling.
• Detail-oriented with strong organizational skills.
• Excellent customer service, listening, and diplomatic skills.
• Excellent written and verbal communication skills.
• Excellent working knowledge of Microsoft Office.

Interested candidates are encouraged to apply today to join our nationally recognized team here at Rhoades McKee!