DA_Legal Assistant IV

Reporting directly to a Felony Prosecutor III or Division Chief, responsible for providing professional and legal administrative assistance and support to the Williamson County District Attorney's Office within an assigned division: Appellate, Civil, Special Victims Unit (SVU), or Trial.
* A resume and cover letter are required when applying for this position. *  

• Drafts legal documents for attorney review, revision, and approval
• Prepares and files paper and electronic case documents
• Maintains electronic case file system with documents, correspondence, email, and notes
• Maintain calendars for case dockets, meetings, and appointments
• Produces case file tracking reports
• Produces and maintains accurate and detailed records and reports subject to audit
• Assists attorneys in preparation for meetings and court appearances
• Assists attorneys with time reporting
• Receives and handles phone calls and communicate messages
• Receives, reviews, distributes, and responds to correspondence
• Schedules appointments and meetings
• Maintains strict confidentiality and security of records and documents
• Communicates with prosecutors, county personnel, court personnel, victims, witnesses, law enforcement agencies, attorneys, external agencies, and the general public
• Attends all meetings and trainings as required
• Performs special duties as assigned

Appellate Assignment

• Assists attorneys with responses to various types of post-conviction litigation, which may include the review of archived case files to search for and identify relevant information
• Facilitates post-conviction litigation process
• Assists attorneys with appropriate action in cases requiring DNA review
• Assists with appellate case transition to electronic case management system

Civil Assignment

• Facilitates asset forfeiture case intake and processes
• Facilitates bond forfeiture case intake and processes
• Facilitates expunction case intake and processes
• Facilitates nondisclosure case intake and processes
• Facilitates extradition case intake and processes
• Assists attorneys with response to public information requests including record review, redaction, copying, scanning, and production of responsive records
• Maintains Public Information Request Log
• Facilitates implementation and office compliance with Record Retention Policy and reporting
• Serves as backup administration for the Legal Specialist

Special Victims Unit Assignment

• Performs duties of a Legal Assistant IV – Trial Assignment for felony criminal cases assigned to the Special Victims Unit
• Performs duties of a Victim Assistance Coordinator for felony criminal cases assigned to the Special Victims Unit

Trial Assignment

• Prepares and manages court dockets
• Locates and prepares files for criminal court appearances
• Calculates jail credit, ensuring credit is properly determined for court ordered treatment facilities
• Attends court proceedings to record settings and prepares plea paperwork, judgments, dismissals, and other related legal documents for disposition of felony criminal cases
• Tracks and maintains bond forfeitures, preparing and filing documentation and creating new cases, when necessary
• Reviews pending, non-indicted, and probation files
• Compares case information and Indictment filings with case management system data to ensure accuracy
• Ensures proper Criminal Justice Information System (CJIS) data entry and reporting
• Locates and tracks defendants through out-of-county/state custodial agencies; processes Affidavits of Incarceration
• Prepares and files motions to revoke or increase bonds, revocations, adjudications, local and federal bench warrants, motions and orders for competency, and pre-trial motions
• Processes case referrals to the County Attorney Generates and reviews Warrant Activity and Event Review Reports to ensure reset dates, CJIS reporting, County Attorney referrals, adjudications, revocations, and bond forfeitures are addressed in a timely manner
• Prepares trial notebooks and performs general trial assistance including copying transcripts and contacting key persons
• Assists with jury trials by preparing prospective juror seating charts, reviewing prior service of jurors, copying jury lists, and updating juror service ledger after trial
• Records and relocates media files for disposed cases

ORGANIZATION RELATIONSHIPS

• Reports directly to – Felony Prosecutor III or Division Chief
• Direct Reports – No

PHYSICAL DEMANDS

• Position involves prolonged sitting at a workstation, prolonged reading, visual examination of documents, reaching, walking, twisting, bending, repetitive motions, and standing
• Position involves occasional lifting and carrying of up to fifty (50) pounds and exertion of up to twenty-five (25) pounds of force to move objects

ENVIRONMENTAL FACTORS

• Work is primarily indoors in an air-conditioned environment
• High-volume legal office with stressful situations
• Interaction with persons accused or convicted of crimes

IRREGULAR HOURS

• Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
• May be deemed essential personnel in the event of an emergency
• Regular attendance is required

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

• Bachelor’s degree and three (3) years of experience in criminal justice, public administration, or a related field; OR an equivalent combination of education, experience, and/or training
• Working knowledge of Microsoft Office Suite and specific job-related technology

LICENSES AND CERTIFICATIONS

Required

PREFERRED QUALIFICATIONS 

• Prior experience working in a District Attorney Office, County Government, and/or State Agency
• Prior experience related to duties in assigned Division
• Bilingual (Spanish)

EMPLOYMENT TESTING 

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal background check: Yes
• Motor Vehicle Record check: Yes
• Drug screening: No
• Physical exam: No
• Psychological exam: No
• Additional: N/A

A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilcotx.gov/469/Human-Resources.  


Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA).  If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.


TOBACCO FREE WORKPLACE POLICY

Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) is prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.