Enterprise Contracts & Procurement Specialist 3

Enterprise Contracts & Procurement Specialist 3

Monday - Friday | 8AM - 5PM | HYBRID

NOTE:
This position is eligible for full time remote/telework within Washington State. It will support two locations in person: Department of Corrections Headquarters, and 1500 Jefferson Building. The hiring authority reserves the right to offer the position at any time after the required posting period, and during the recruitment process. It is to the applicant's advantage to apply as early as possible.

The Facility Professional Services (FPS) Division provides professional public works project management, energy efficiency and facility planning services to effectively meet the needs of its customers in support of their service to Washington.

The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES’ mission is to strengthen the business of government for a sustainable and just future. Learn more about DES.

About the Opportunity:
The Enterprise Contracts & Procurement Specialist 3 independently performs a variety of complex contract administration duties (Design-Bid-Build, GC/CM, JOC, Design Build and A/E agreements) as the Lead Contracts Specialist for DES’s core capital program and DOC/DSHS programs. This role ensures that the negotiated consultant fees are within OFM guidelines or are authorized through proper channels and advises the project manager of any contract compliance issues. You will also provide initial review and evaluate bid documents for consistency with agency policy, and alerts project manager, and/or A/E to insert recommended modifications prior to bidding.

This position supervises FTE’s and provides training/oversight and advises other Contracts Specialists on the team, in contracting processes. The incumbent provides guidance and mentoring to staff in a variety of complex contract administration duties in-person and virtually. Other responsibilities include providing clear communication, technical assistance and advises consultants, contractors and client agency staff on public works contracting practices and procedures. You will work closely with ETS staff to improve current or add new functionality to software if need arises.

Duties

Some of what you’ll enjoy doing includes:

• Independently managing complex public works contract administration for Facility Professional Services (FPS) programs using multiple procurement methods, including Design-Bid-Build, GC/CM, Design-Build, Job Order Contracting, and statewide Small Works Rosters.
• Preparing and administering complex agreements, amendments, construction contracts, change orders, and interagency agreements for projects totaling $50–$75 million biannually.
• Leading competitive public procurement processes through the Euna online bidding platform, including bid postings, addenda, bid evaluations, bidder communications, and contract award documentation in compliance with RCWs and state procurement requirements.
• Developing and managing statewide contracting rosters and solicitations for consultants, small works, energy performance contracts, and job order contracting used by public agencies throughout Washington State.
• Providing consultation and recommendations to management, project teams, and public agencies regarding procurement methods, contracting compliance, risk mitigation, and public works procedures.
• Reviewing procurement and contract documents for compliance with agency policies, state laws, licensing requirements, federal debarment regulations, and OFM guidelines.
• Supporting the development and implementation of statewide contracting policies, procedures, templates, forms, and process improvements to enhance consistency, compliance, and operational efficiency.
• Serving as a subject matter expert and primary support resource for the online bidding portal, including stakeholder training, technical assistance, system maintenance, and process guidance for contractors, consultants, and agency staff statewide.
• Maintaining contract records and administering lien and retainage processes in coordination with project teams and the Attorney General’s Office in accordance with applicable RCWs.
• Providing high-level analysis, communication, and customer service support to internal and external stakeholders regarding procurement processes, contracting procedures, training materials, website updates, and program documentation.

Salary

• $6,107 - $8,210/month

Qualifications

Required Qualifications:

• Seven (7) years of experience with preparing and administering government construction contracts, construction contract management, contract cost or price analysis or contract compliance administration.

• NOTE: *Related education that may substituted year-for-year for required experience, includes a major study in business administration, public administration, business law or closely related field.

The most successful candidates must possess the following competencies:

• Demonstrated ability to effectively communicate verbally and in writing and independently evaluate construction documents for consistency with agency policies/procedures and articulates recommendations for compliance.
• Demonstrated ability to build effective client relationships.
• Demonstrated organization, time management and partnering skills within the work section.
• Demonstrated ability to diffuse and resolve day-to-day conflicts or issues as related to this position.
• Adapt easily to changing business environments, needs, conditions, and work conditions.
• Develop and maintain positive working relationships within DES (including its various divisions) and other state agencies.
• Develop and maintain positive working relationships with federal, state, regional and local staff representatives, design consultants, contractors, and members of the public.
• Accept responsibility for project contracting-related activities and related consequences.
• Interpret and apply established public works contracting policies and practices and draw logical conclusions on the applicability of the policies and practices.
• Address communication needs and write effectively.
• Work collaboratively with assigned project managers, project teams and external work groups.
• Develop and possess a strong work ethic, professional skills, flexibility, creativity, honesty, initiative, and take ownership of positional responsibilities.

Diversity Equity and Inclusion (DEI) Competencies

Incumbents to this position must possess and demonstrate the following competencies:

• Able to learn and understand the language and concepts of our DES DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful and inclusive workplace.
• Demonstrate a commitment to growth, learning and self-awareness when provided training and opportunities to participate in improving our work environment.
• Participate and behave in a manner that creates trust and builds working relationships, promoting teamwork and collaboration in the work environment.
• Demonstrate the understanding that all people are valued; contribute to an equitable, inclusive and respectful environment when working with members of the group, team, organization or community.
• Commit to being an active participant in continually evaluating and improving strategies that promote equity and inclusion in our organization.

Find the full DEI competencies and their descriptions on this page.

Preferred Qualifications:

• Contract administration principles and practices for managing multiple public works projects concurrently.
• Methods and means of consulting and construction contract administration, including alternate public works procurement and delivery methods.
• Government organization and administrative structures at the federal, state and local levels.
• General understanding of state Public Works Laws and other applicable procurement regulations.
• Management of project documentation, including project management, design and construction records and other supporting materials.
• Procurement of government goods and services, including direct experience with applicable state rules and regulations.
• Financial project management principles and practices.
• General understanding of construction claims and dispute resolution strategies and techniques.

Other Information

How to Apply:
Interested? We would love to hear from you! Click “Apply” at the top of this page to start your application. You can save the application and come back to it, if needed. Be sure to complete the application fully to include a full work history and responses to the supplemental questions.

Please attach the following documents to be considered for the position. Failure to do so may result in you not being considered for the position:

1. A letter of interest that shows your personality and voice to describe why you are the successful candidate and how you meet the specific qualifications for this position.

2. A current resume detailing your experience and education.

3. A list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)

**Do not attach any documents that include photos or private information (social security number, year of birth, etc.)

NOTE: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not substitute for completing the “duties summary” section or supplemental questions of the application. Please do not “refer to resume” for detail, or your application may be disqualified.

Background Check Notice:

Prior to any new appointment into the Department of Enterprise Services, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Opportunity for All:
The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.

Contact Information:
For questions about this recruitment or to request a reasonable accommodation in the application process, contact George Deguzman via email at jobs@des.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

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Benefits

More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026