IDS Administrative Assistant

SALARY GRADE: Flat Rated

***THIS IS AN ANTICIPATED VACANCY***

The Office of Indigent Defense Services (IDS) is seeking a reliable and professional individual to support daily operations and serve as the first point of contact for the Central Office in Durham.

Duties include, but are not limited to, the following:

• Answer and direct incoming phone calls in a professional and courteous manner.
• Handle incoming and outgoing mail.

• Notify attorneys, experts, and court clerks of approved fee awards.
• eFile interim attorney fee applications in E-Courts.
• Screen and process capital attorney fee applications and expert invoices.
• Enter information into Access database with minimal errors.
• Provide clerical and administrative support to IDS Director.

This position reports to the Office Manager.

Salary

• $43,614 - $64,851/year

Qualifications

Knowledge, Skills and Abilities / Competencies

Knowledge of: office practices and procedures; legal terminology; legal forms for orders and judgments, data entry and processing invoices received for payment.

Skills in: Outlook, MS Word, Excel, and Adobe Acrobat, excellent phone etiquette and verbal communication skills, operate computer, printer, and copiers.

Ability to: screen communications and, based on content, handle independently or route to proper destination; develop a general knowledge of the role and mission of the office and its relationship to other judicial offices; and provide basic information and instructions regarding programs and office procedures, learn and apply the IDS policies governing attorney and expert fee applications in potentially capital cases; be organized; and manage a high volume of documents.

Minimum Education and Experience Requirements

High school diploma and three (3) years of relevant experience in an office environment involving record keeping, billing, and use of electronic data systems.

MANAGEMENT PREFERS:

High school diploma and three (3) years of relevant experience in an office environment involving record keeping, billing, and use of electronic data systems; or college program with major course work in public administration or criminal justice, or equivalency certificate and one (1) year of legal clerical experience.

Attach cover letter and résumé.

How to Apply

Applicants must complete an on-line application by clicking the above APPLY link. Mailed or faxed applications will not be accepted.

Before applying, please read the Online Employment Application Guide for instructions on creating your profile and applying for specific postings.

It is important your application includes all of your relevant education and work experience and that you answer all questions associated with the application to receive proper credit. Résumés are not accepted in lieu of fully completed applications.

*NOTE*
Many job postings require certain documents be attached to an application. Verify your application is complete and uploaded documents are attached to your application before submitting it. Applications may not be altered after they have been submitted.

Carefully review the FAQs if you experience difficulty with the application process or attaching documents. For technical issues with applications or attachments, call the NeoGov Help Line at 855-524-5627.

All NC Judicial Branch agencies are Equal Opportunity Employers.

The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility.
Charmaine J. Leeks
NC Administrative Office of the Courts
Human Resources Division Benefits

Judicial Branch employees are eligible for the North Carolina State Government benefits package. The package consists of a comprehensive collection of benefit options including medical coverage, defined benefit retirement, supplemental retirement, flexible benefits, supplemental insurance, and other miscellaneous benefits.

Employees of the North Carolina Judicial Department have the opportunity to participate in an array of benefit offerings depending on employment status. The Benefits Eligibility Chart describes benefit eligibility by employment status.