Legal Administrative Assistant (Part Time)

Purpose of Role

Join our busy Bayonne law firm as a Legal Administrative Assistant and play a key role in keeping everything running smoothly! This is a part-time, in-person role, Monday through Friday, 12:00 PM – 5:00 PM, managing a steady flow of client calls, walk-ins, and real estate matters. If you thrive in a fast-paced environment, enjoy helping people, staying organized, and keeping things on track, this is a great opportunity to shine.

Responsibilities:

• Greet clients, visitors, and walk-ins, representing the office with professionalism and care.
• Answer and route phone calls promptly, maintaining clear and effective communication.
• Monitor, organize, and manage a very high volume of emails daily, flagging urgent items and helping keep communications flowing. 
• Provide day-to-day administrative support to the Partner and team. 
• Help organize and maintain client files and paperwork. 
• Schedule appointments, meetings, and closings as needed. 
• Handle scanning, copying, mailing, and preparing basic correspondence. 
• Receive, sort, and distribute incoming mail and deliveries.
• Manage daily office operations, including ordering supplies and keeping the workspace organized.
• Support general workflow to ensure the office runs smoothly and efficiently.

Qualifications:

• Prior administrative experience; law firm or real estate experience a plus. 
• Strong communication skills with a professional, positive attitude. 
• Reliable, detail-oriented, and able to keep up in a fast-paced, high-volume environment.
• Team player who matches the high energy of the practice. 
• Proficient in Microsoft Office (Word, Outlook, Excel).

Compensation & Benefits: 

This position offers an hourly rate of $20.00 to $24.00, commensurate with experience and qualifications. Final compensation will be determined based on factors such as experience, skills, and qualifications. Part-time employees are eligible for PTO, sick leave, holiday pay, bereavement leave, 401(k), and Employee Assistance Program (EAP). The posted salary range reflects the base pay for this position.