Executive Legal Assistant

Job Summary 

Utah Legal Services is seeking a dynamic and organized individual to join our team as An Executive Legal Assistant. In this role, you will play a pivotal part in crafting and maintaining ULS’s compliance infrastructure and assisting the Executive Management Team in executing vital projects for ULS. If you are a proactive and organized individual with strong leadership and communication skills, we encourage you to apply for this exciting opportunity. 

 

Key Responsibilities 

• Provide executive-level administrative support to the Administration Director/General Counsel (GC) and the Executive Team. 

• Draft, proofread, and format documents, correspondence, and reports. 

• Formulate, establish, and maintain tracking and other information management systems for compliance, policy, and legal matters, including electronic and hard copy files. 

• Conduct a wide array of projects for the GC and the Executive Team as necessary. 

• Play a key role in tracking contracts including updating and maintaining contract management system. 

• Prepare, monitor, and maintain corporate records and documents such as business licensing, trademarks, and registrations. 

• Coordinate administrative activities,
  monitor workflow,
  ensuring adherence to priorities, and meeting
  deadlines. 

• Maintain various tasks, materials, and documents, ensuring that all reflect brand guidelines, are uniformly structured, and have consistent messaging. 

• Coordinate meetings, room scheduling, travel arrangements, and other logistics. 

• Manage calendars, schedules, and correspondence. 

• Assist Controller in financial
  reconciliation process.  

• Handle confidential information with the highest level of discretion and professionalism. 

• Attends ULS staff meetings and training sessions. 

• Other duties and projects, as assigned. 

 

Board Support 

• Assist the GC in preparing for ULS board meetings including but not limited to preparation of meeting materials, taking minutes, and resolutions. 

• Scheduling communications
  and organizing board records. 

 

Skills and Abilities 

• Ability to work independently and follow through to complete projects in a timely and efficient manner. 

• Meticulous attention to detail and accuracy. 

• Excellent written and verbal communication skills. 

• Strong knowledge of legal terminology, procedures, and documentation. 

• Proficient in Microsoft Office, especially Microsoft Word and Outlook, and willingness to continue learning. This includes being able to keep track of and structure various tasks and documents correctly. 

• Familiarity with contract management systems and e-billing platforms. 

• Proficient in scheduling and using video conferencing technology, such as Zoom and Microsoft Teams. 

• High level of professionalism, integrity, and confidentiality. 

• Experience using online legal research tools such as Westlaw or Lexis. 

Requirements 

• Must be located near the SLC office and able to work a minimum of three days per week in the office. 

• Associate’s or Bachelor’s degree preferred; legal secretarial certification is a plus. 

• Minimum of 5 years of experience in a legal secretary or executive assistant role. preferably in a corporate legal department or law firm. 

• Ability to pass criminal background checks.  

• Experience supporting C-suite executives or General Counsel 

• Notary Public certification
  or ability to obtain certification once hired. 

Compensation and location 

• This is a nonexempt, full-time (40 hours/week) 

• Hourly Rate $26 - $28 DOE 
• Hybrid, Salt Lake City office
   

Department: Statewide Support Unit 

Reports to: Administration Director/General Counsel 

Benefits Package  

We understand that comprehensive benefits are essential in fostering a thriving workplace culture. That's why we offer an extensive benefits package, including: 

• Medical insurance
• Dental insurance
• Employer-paid vision insurance
• Generous paid time off (21 days per year)
• Thirteen (13) paid holidays
• 403(b) retirement plan with a monthly employer match, plus automatic monthly contributions
• Employer-paid short and long-term disability coverage
• $25,000 automatic life insurance
• Four weeks paid parental leave

About Utah Legal Services  

Our Mission: To protect the rights of the disadvantaged and persons of limited means through legal representation, advocacy, and education.  

 

Equal Justice Under Law is one of our nation’s most basic principles. However, economic realities often leave these promises unfulfilled. This is where Utah Legal Services comes in. Since our inception as a nonprofit in 1976, ULS has been committed to making equal justice a reality by providing free services, in civil legal matters. Last year, ULS assisted over 9,000 clients with legal issues related to their basic needs, such as housing, family safety, and income security. More than 60 attorneys and legal professionals, working remote and in person, deliver client services from four regional offices in Salt Lake City, Ogden, Provo and St. George. Join our team and help us level the playing field for low- income Utahns, ensuring everyone has a voice in the legal system. 

 

Equal Employment Opportunity Statement 

Utah Legal Services believes that equal opportunity of all employees is important for the continuing success of our organization. In accordance with state and federal law, this nonprofit will not discriminate against an employee or applicant for employment because of race, disability, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, or veteran status in hiring, promoting, demoting, trainings, benefits, transfers, layoffs, terminations, recommendations, rates of pay, or other forms of compensation.
 

Salary

• $26 - $28