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An established law firm is seeking an experienced and motivated Legal Assistant/Paralegal to join our team of family law professionals in our Portland, Oregon office.
In this role, our Legal Assistant/Paralegals: handle potential new client calls, including conflict checks and entry, and coordination for meetings and consultations; prepare correspondence, including transcribing dictations; prepare documents and forms and electronically file court documents; assist with case workflow, docketing and follow-ups; coordinate document signings with our clients; and provide additional administrative and case support as needed. Client relationship management skills are a big plus, as we put our clients’ needs and experience first!
This position is non-exempt.
The firm offers competitive compensation, commensurate with experience and other bona-fide factors. Benefits include: paid vacation and personal leave allowance, paid holidays, a comprehensive health care plan that includes coverage for acupuncture and chiropractic services and dental and vision coverage, and 401k retirement plan. We also offer a hybrid work environment, use of our on-site gym and fun firm events!
We welcome all applicants and strive to provide a workplace in which all employees feel included, respected and valued.
Subject-Matter Experience:
· Required: At least two years of practical experience supporting attorneys who practice Oregon family law.
· Demonstrate, knowledge, experience and proficiency:
- Regarding Oregon family law processes and procedures, including court filing requirements and deadlines
- Tracking litigation processes, including track case deadlines, reminders, and other necessary dates using electronic systems
- Assisting with case management
- Opening client files
Technical Experience:
· Demonstrate proficiency using Microsoft Office 365 programs, including Word for purposes of formatting and preparing documents.
· Managing attorney calendars using cloud-based software.
· Demonstrate proficiency using Adobe Acrobat to convert Word documents in .pdf format.
· Ability to learn and use cloud-based document-management and case-management software.
Administrative Experience:
· Taking calls from potential new clients and obtaining necessary information to be able to process the call and schedule the potential new client.
· Calendar management, including coordinating and calendaring appointments.
· Maintain working knowledge of the client file.
Communication and Public Relations Skills:
· Accurately and clearly communicate with clients and internal team members by relaying information verbally and in writing.
· Provide information regarding procedures and explain processes.
· Meet with clients to review and sign documents as needed.
· Communicate directly with clients to obtain information necessary to complete documents.
Miscellaneous:
· Demonstrate experience and willingness to work in a team environment.
· Demonstrate experience in being a self-starter and staying organized.
· Demonstrate experience where you have to ask clarifying questions in order to obtain the information needed to complete tasks and/or projects.
