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Job Description
Job Title: Legal Assistant
Employment Type: Full Time, 40 hours/week
FLSA Status: Exempt
Who We Are
LIFE SURGE is a leading company in the industry of faith-based live events and financial education programs. One of the fastest growing organizations in the country, LIFE SURGE exists to inspire, transform and equip people to build their personal impact in ways that glorify God. By annually producing 20+ events and providing financial education to thousands around the nation, we do just that.
We are a team of experienced professionals who are passionate about helping people learn, grow, and connect so they may live more enriched lives. Our culture is one where we celebrate one another, individually and as a team. We look to acknowledge and reward our star performers. Let your light shine in our company!
Opportunity
An Administrative Assistant will play a crucial role in the legal department by ensuring the smooth and efficient operation of the department. Duties typically include a variety of administrative, organizational, and clerical tasks
Responsibilities:
Document Management
Qualifications:
Minimum of 3 plus years of experience
Benefits:
LIFE SURGE is an Equal Opportunity Employer. We value diversity and seek to empower each individual while supporting the many perspectives, skills, and experiences within our workforce. All employment is decided based on qualifications, merit, and business needs.
Employment Type: Full Time, 40 hours/week
FLSA Status: Exempt
Who We Are
LIFE SURGE is a leading company in the industry of faith-based live events and financial education programs. One of the fastest growing organizations in the country, LIFE SURGE exists to inspire, transform and equip people to build their personal impact in ways that glorify God. By annually producing 20+ events and providing financial education to thousands around the nation, we do just that.
We are a team of experienced professionals who are passionate about helping people learn, grow, and connect so they may live more enriched lives. Our culture is one where we celebrate one another, individually and as a team. We look to acknowledge and reward our star performers. Let your light shine in our company!
Opportunity
An Administrative Assistant will play a crucial role in the legal department by ensuring the smooth and efficient operation of the department. Duties typically include a variety of administrative, organizational, and clerical tasks
Responsibilities:
Document Management
- Prepare Legal Documents: Draft, proofread, and edit legal documents such as contracts, memorandums, pleadings, and other correspondence.
- File Management: Organize and maintain physical and digital files for easy retrieval. Ensure that all documents are properly stored and in compliance with legal regulations.
- Document Filing and Retrieval: Manage the filing system to ensure that documents are correctly labeled and easily accessible.
- Maintain Confidentiality: Handle sensitive legal documents and information with confidentiality and in compliance with data protection laws.
- Set Appointments: Schedule meetings, hearings, and depositions for attorneys and legal staff.
- Coordinate Court Dates: Track and organize court dates and deadlines, ensuring that all required filings are completed on time.
- Maintain Calendars: Keep track of important dates, including deadlines for filings, meetings, and other legal proceedings.
- Answer Phones and Emails: Respond to phone calls and emails from clients, attorneys, and external parties, redirecting inquiries as needed.
- Coordinate Communication: Serve as a liaison between attorneys, clients, courts, and other parties.
- Prepare Correspondence: Assist in drafting letters, emails, and notices related to legal matters.
- Conduct Research: Perform basic legal research under the guidance of attorneys, including finding case law, statutes, regulations, and other legal references.
- Prepare Reports: Summarize research findings for attorneys and legal staff.
- Track Billable Hours: Assist with tracking time spent on various tasks and preparing billing statements for clients.
- Manage Accounts: Assist with invoicing clients, following up on overdue payments, and maintaining financial records.
- Client Communication: Greet clients and visitors, handle inquiries, and schedule appointments.
- Prepare Client Materials: Prepare client files, contracts, and other materials needed for meetings or legal proceedings.
- Assist Attorneys: Provide general administrative support to legal professionals, including preparing for trials or meetings, organizing case files, and performing office tasks.
- Team Coordination: Work with the legal team to ensure everyone has the documents and information needed for upcoming tasks.
- Assist in Compliance Tasks: Help ensure that the department's activities comply with legal and regulatory requirements.
- Keep Track of Licensing: Assist with the renewal of professional licenses and memberships, such as bar association registrations.
- Data Entry: Enter and update data in legal management systems.
- Travel Arrangements: Arrange travel and accommodations for attorneys or legal staff when necessary.
- General Office Support: Order office supplies, manage office equipment, and keep the legal department’s space organized.
Qualifications:
Minimum of 3 plus years of experience
- Meticulous attention to detail and exceptional organizational skills.
- Proficiency in using Asana software and other relevant tools, including contract management software
- In-house position only
Benefits:
- Health, Dental, Vision, Life, Holiday and Paid Time Off.
- Non-corporate, casual, entrepreneurial, comfortable, fun, and proactive work environment.
- High-level performers, disciplined, and self-motivated people will do VERY WELL in this environment.
LIFE SURGE is an Equal Opportunity Employer. We value diversity and seek to empower each individual while supporting the many perspectives, skills, and experiences within our workforce. All employment is decided based on qualifications, merit, and business needs.
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