Executive Assistant (Legal)

Legal & Executive Assistant

 Position Overview:

Emery Oleochemicals is seeking a Legal & Executive Assistant to support the General Counsel, C-Suite leadership team, and broader corporate team. This role combines legal coordination, executive support, and corporate office operations, with a focus on corporate governance activities, leadership meetings, and executive priorities
 
 This position reports directly to the General Counsel.

 Key Responsibilities:

Legal Coordination & Governance Support

• Support the General Counsel with legal tasks and coordination
• Assist in preparation, formatting, and organization of contracts and corporate documents
• Compile and organize materials for Board of Directors meetings and governance activities
• Maintain legal and corporate records, files, and document tracking systems
• Coordinate with internal stakeholders and external counsel on document flow and logistics
• Support compliance documentation and internal governance processes

Executive & C-Suite Support

• Provide administrative support to the General Counsel, C-Suite leadership team, and broader corporate team
• Manage complex calendars, meetings, and leadership cadences across functions and time zones
• Coordinate executive meetings, including agendas, materials, and follow-ups
• Prepare and format presentations, reports, and supporting materials based on leadership input
• Track action items and ensure timely follow-up with stakeholders
• Coordinate domestic and international travel, including itineraries and expense reporting
• Maintain confidentiality of sensitive business and personnel matters

Corporate Office Coordination

• Support day-to-day coordination of the corporate office environment
• Manage meeting logistics including conference rooms, catering, and executive events
• Coordinate office vendors, supplies, and general administrative needs
• Assist with onboarding logistics for corporate employees
• Support company events and leadership meetings as needed

 Qualifications:

• Associate’s or Bachelor’s degree preferred (Business, Communications, or related field)
• Minimum of 5+ years of experience in an Executive Assistant or similar administrative role
• Experience supporting senior leadership required; C-Suite exposure preferred
• Prior exposure to legal or corporate governance environments is a plus (not required as a legal professional)
• Experience in manufacturing, chemical, or industrial environments preferred

 Preferred Skills:

• Strong organizational and time management skills
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to manage multiple priorities and shifting deadlines
• Strong written and verbal communication skills
• High level of discretion and professionalism

 Working Conditions:

• Primarily office-based within a corporate environment
• Regular interaction with executive leadership and corporate functions
• Occasional support for company events and leadership activities