Hedge Fund-Administrative Assistant-Legal & Compliance
The Windfall See More Job Openings by This Employer
Job Description
Salary
The Windfall is partnering with a Hedge Fund that is seeking to hire an Administrative Assistant. Their midtown Manhattan office has just gone through a brand new buildout where you will be able to enjoy all the perks of the space. You will be part of the Legal & Compliance team supporting the GC, CCO and the team. They foster an empathetic environment with an amazing training program. This role is working in the office Monday through Fridays from 8:00am-6:00pm with the flexibility for overtime as it is required.
RESPONSIBILITIES
- Manage complex calendars, scheduling internal and external meetings, board meetings, etc.
- Coordinate international and domestic travel arrangements (including live time troubleshooting in the event of travel disruptions) and handle expense reporting and reimbursement process
- Prepare meeting agendas, materials, and follow ups: track action items/deadlines to completion
- Setup conference/video calls and with internal and external parties (make sure technology is working in conference room)
- Serve as primary point of contact for internal stakeholders and external parties interacting with Legal & Compliance
- Assist with outside counsel invoice processing, and help coordinate the the Legal & Compliance and Finance teams on legal spend reporting and new vendor setup procedures
- Handling of confidential information and materials
- Register and update contacts in internal databases
- Assist in maintaining and organizing legal and compliance records, both physical and electronic
- Even planning/organization for Legal & Compliance team off-site meetings, dinner, etc.
- Exercise sound judgement in escalating issues, managing, priorities and protecting firm interest
- Identify opportunities to streamline administrative and legal/compliance workflows
- Assist with implementation and maintenance of compliance and legal AI platforms
- Monitor attorney’s CLE requirements and license renewal deadlines
- Back-up other EAs
- Assist with office-wide projects and events, as needed
REQUIREMENTS
- 5+ years of administrative experience supporting a legal team in finance, consultancy, tech or a law firm
- Travel and logistic coordination (domestic and international)
- Heavy calendar management
- Working with databases
- Work in an international environment
- Communicating with executives
- Experienced computer user: DocuSign, AdobeSign, Slack, Adobe Acrobat & MS Suite (Outlook, Excel, Word & PowerPoint)
- Team-minded approach to tasks and projects
- Ability to balance multiple concurrent projects and prioritize work in a fast-paced environment
- Service minded with a "can do” attitude
- Focus on quality and a strong attention to detail
- Flexible style and the ability to seek solutions both independently and as part of a team
- Capable and driven to take initiatives, strong problem solving skills and demonstrated initiative and ability to manage tasks and projects independently from start to finish
- Sound commercial judgment, dependable, adaptable & responsive
- Strong communication skills
- Strong interpersonal skills (heavy coordination across business lines)
PACKAGE
$90-100,000 Base Salary
Discretionary Bonus Based on Individual & Firm Performance
100% Covered Benefits
4% 401k Match
iPhone & Laptop
Commuter Benefits
Lunch & Snacks Provided Daily
#ZR
- $90 - $100,000
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