Administrative Assistant - Legal

The Legal Administrative Assistant will provide administrative support by performing delegated administrative and clerical duties for the Legal Department. The role will be responsible for matter management, document management, as well as routine administrative tasks in a fast paced and high-volume environment. Exhibits confidentiality, flexibility, accountability, and professionalism. Prioritizes heavy work volume among the various areas according to department demands. 

The Administrative Assistant will also apply expertise to perform a variety of additional non-clinical administrative support tasks include:

• Scheduling, coordination, and follow-up tasks for meetings, events, and professional travel
• Managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements
• Composing and/or transcribing correspondence/documents
• Supporting departmental projects/activities
• Creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts
• Answering telephones and providing related follow- through. 
• Exhibiting initiative, proficiency, and adaptability to optimize the time of those supported. 
• Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. 
• Demonstrating proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously.
• Is accountable for ensuring accuracy and completeness through attention to detail.

Visa sponsorship is not available for this position

This position is a combination of remote and onsite support work. Individual must live within driving distance to the Mayo Clinic Eau Claire campus.

Minimum Qualifications:

• High school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role 
• Or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role
• Or an associate’s degree in an administrative, business, or medical-related program. 

Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.

Additional Qualifications:

• Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. 
• Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. 
• Experience with coordination of travel and expense management.
• Proficient application of English grammar, punctuation, and sentence structure.
• Prefer work-related experience within the last ten years.