Production Intake Clerk

About Us:

Magna Legal Services provides end-to-end legal support services to law firms, corporations, and governmental agencies throughout the nation. As an end-to-end service provider, we can provide strategic advantages to our clients by offering legal support services at every stage of their legal proceedings.

Job Description:

Job Title: Production Intake Clerk  

Position Summary:

Magna Legal Services is seeking a detail-oriented and organized Production Intake Clerk to join our records team. This role is responsible for the initial intake and processing of records received in both digital and paper formats. The ideal candidate will ensure the accuracy, proper sequencing, and system logging of records in accordance with client specifications and company standards. This position is on-site at our San Antonio, TX office.

Key Responsibilities:

• Receive and open incoming records in digital and/or paper format from various sources.
• Review and verify the accuracy of information on each set of records, ensuring completeness and legibility.
• Organize records in chronological order based on specific client requirements.
• Accurately log all records received into the internal tracking system or case management software.
• Flag discrepancies, missing documents, or quality issues and escalate them to the appropriate team members.
• Ensure confidentiality and secure handling of sensitive legal documents at all times.
• Maintain an organized workspace and assist with scanning or document conversion, if needed.
• Collaborate with team members and other departments to ensure timely and accurate processing of records.

Qualifications:

• Ability to reliably commute to the San Antonio, TX office.
• Prior experience in records management, legal services, or administrative work preferred.
• Strong attention to detail and organizational skills.
• Proficiency with document handling (digital and physical formats) and computer systems.
• Ability to follow procedures and adapt to client-specific instructions.
• Comfortable working independently and meeting time-sensitive deadlines.
• Familiarity with data entry, scanning equipment, and file organization methods a plus.

Compensation: USD $14.00 - $15.00 per hour.

An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of the total compensation package for employees.

Magna Legal Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.