Municipal Court Clerk I/II - Temporary Assignment

The City of Bend is currently accepting applications for one (1) temporary, full-time Municipal Court Clerk in the Municipal Court.  This opportunity is a non-represented and FLSA non-exempt (overtime eligible) position. Selection will be made at the Court Clerk I or Court Clerk II, as defined below, based on the successful candidate's relevant work experience and qualifications.

The duration of this temporary position is expected to be up to 12 months.

An eligibility list will be created from this recruitment to be utilized for future positions at various levels and departments. The eligibility list will be valid for up to six (6) months.

To be considered for this position, applicants must have a complete application that includes all of the following items: 

• The online application via NeoGov (access also available on City of Bend website under Human Resources/Job Openings) 
• Attached formal Cover Letter (required) 
• Attached formal Resume (required) 
• Attached valid Credentials, Certifications and Licensing (if applicable) 

Court Clerk I

This class assists in ensuring the integrity of the City's Municipal Court records by performing a variety of clerical and administrative support duties and extensive face-to-face and telephonic customer service.  (Entry level).

Court Clerk II

This class ensures the integrity of the City's Municipal Court records by performing a variety of clerical and administrative support duties including processing court files/cases, case research, payment plan reviews, and maintaining security and custody of court records; provides extensive face-to-face and telephonic information; and handles large sums of money daily. (Intermediate level).

Essential Functions Include:
The information provided below encompasses the essential functions and capabilities linked with this position.

Duties and Responsibilities
The individual in this position is expected to engage in the following work-related activities.

Court Clerk I

• Performs various clerical duties utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; distributing mail; filing; making photocopies; performing data entry; typing; and word processing.
• Provides customer service to the general public and other agencies by responding to inquiries and requests for information, explaining policies and procedures, communicating fines, and/or providing other applicable information; checks in defendants, witnesses, Attorneys, and police officers for court procedures.
• Performs a variety of bookkeeping activities, which includes: receiving and processing fine, bail, penalty assessments, fees, and other related payments; balancing accounts; issuing receipts for payments; posting and transferring funds; processing refunds.
• Processes court information, files, and cases, which includes: preparing, processing, composing, and proofreading a variety of court documents; organizing and maintaining court trial calendar; coordinating court appearances; arranging for interpreter services; entering information into databases; completing abstracts for DMV and court records; and/or, performing other related activities.
• Prepares the courtroom for hearings and proceedings.
• Reviews and monitors on-going case files, which includes: identifying appropriate forms to be completed or received; monitoring case status; preparing letters to defendants; tracking tickler file; re-issuing citations; processing dispositions and trial notices; and/or, performing other related activities.
• Complies with safety requirements of the position and actively promotes safe work practices.
• In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities, and infrastructure.
• Performs related duties as necessary to achieve the objectives of the position. 

• Processes court information, files, and cases, which includes: preparing, processing, composing, and proofreading a variety of court documents; organizing and maintaining court trial calendar; coordinating court appearances; arranging for interpreter services; entering information into databases; completing abstracts for DMV and court records; and/or, performing other related activities.
• Reviews and monitors on-going case files, which includes: identifying appropriate forms to be completed or received; monitoring case status; preparing letters to defendants; tracking tickler file; re-issuing suspensions; processing dispositions and trial notices; and/or, performing other related activities.
• Provides customer service to the general public and other agencies by responding to inquiries and requests for information, explaining policies and procedures, communicating fines, providing fine reductions based on Judge's matrix formula, and/or providing other applicable information; checks in defendants, witnesses, attorneys, and police officers for court procedures.
• Performs a variety of bookkeeping activities, which includes: receiving and processing fine, bonds, penalty assessments, fees, collections, and other related payments; balancing accounts; issuing receipts for payments; posting and transferring funds; processing refunds.
• Performs various clerical duties utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; distributing mail; filing; making photocopies; performing data entry; typing; and word processing.
• Complies with safety requirements of the position and actively promotes safe work practices.
• In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities, and infrastructure.
• Performs related duties as necessary to achieve the objectives of the position. 

Skill Profile
The individual in this position is expected to possess and exhibit the following knowledge, skills, and abilities.

Court Clerk I

Knowledge of:

• Customer service principles;
• Modern office principles and practices;
• Mathematical concepts;
• Filing systems;
• English usage, spelling, grammar, and punctuation;
• Records maintenance principles;
• Basic bookkeeping principles;
• Applicable court terminology;
• Cash handling procedures.

• Providing customer service;
• Prioritizing and organizing work;
• Using computers and related software applications;
• Handling cash;
• Performing mathematical calculations;
• Maintaining files, records, databases, and other related systems;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Court Clerk II

Knowledge of:

• Customer service principles;
• Modern office principles and practices;
• Mathematical concepts;
• Bookkeeping principles and practices;
• Database management principles;
• English usage, spelling, grammar, and punctuation;
• Records maintenance principles;
• Filing systems;
• Applicable court terminology;
• Applicable local, state and federal laws, rules, and regulations;
• Cash handling procedures.

Skill in:

• Providing customer service;
• Prioritizing and organizing work;
• Using computers and related software applications;
• Handling cash;
• Managing conflict;
• Managing versatile situations;
• Implementing sound decision making;
• Implementing sound judgment;
• Researching account discrepancies;
• Keyboarding;
• Maintaining files, records, databases, and other related systems;
• Applying local, state and federal laws, rules and regulations;
• Performing mathematical calculations;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

• Positions in this class typically require:  reaching, standing, walking, fingering, grasping, talking, hearing, seeing and repetitive motions.
• Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects.  If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
• Incumbents may be subjected to noises, environmental disturbances and customers who are hostile, threatening and volatile.

Education, Experience, Certifications and/or Licenses 

The following are the qualifications for this position.

Court Clerk I Minimum Qualifications

• High School Diploma or equivalent (G.E.D.).
• One year of specialized or technical training beyond high school in basic court procedures, policies, terminology and regulations
• Or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. 
• Current and valid Driver's license per City policies outlined in the Employee Handbook. 

• CJIS certification within three (3) weeks of hire.

Court Clerk II Minimum Qualifications

• High School Diploma or equivalent (G.E.D.). 
• One year of specialized or technical training beyond high school in basic court procedures, policies, terminology and regulations
• Three years of general office and customer service experience and computer experience.
• At least one year of basic accounting or bookkeeping experience
• Or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
• Current and valid Driver's license per City policies outlined in the Employee Handbook.

• CJIS certification within three (3) weeks of hire.
• LEDS certification within three (3) months of hire.

Classification Framework: Municipal Court Clerk I / Municipal Court Clerk II

• To view the full Classification framework for Municipal Court Clerk I, click here
• To view the full Classification framework Municipal Court Clerk II, click here

Diversity & Equal Opportunity Employer Statement

The City of Bend is committed to fostering, cultivating and preserving a culture of diversity and inclusion.  At the City of Bend, we don't just accept differences; we value them. We are proud to be an Equal Opportunity Employer and support the Americans with Disabilities Amendments Act (ADAAA) and the Oregon Equal Pay Act.