Special Counsel Legal Assistant

SALARY GRADE:  Flat Rated

• Setting up and maintaining client files, and administrative records.
• Filing, copying, and retrieving materials and ordering office supplies.
• Answering office telephone calls and documenting messages to speak to Special Counsel.
• Entering client data into a Microsoft Access database of client records and preparing statistical reports required by the Office of Special Counsel and by Indigent Defense Services.
• Communicating with staff in the office of the Clerk of Superior Court, the Attorney General's Office, and facility personnel including private counsel for four Wake County inpatient psychiatric facilities.

Knowledge of:  general office practices and procedures; NCGS Chapter 122C admissions requirements for involuntary and voluntary patients; rules pertaining to the confidentiality of client information; general knowledge of the role and mission of Special Counsel's Office and its relationship to the treatment facilities, to the Attorney General's Office, and to the Clerk of Superior Court's office.

Skills in:  operating computers, printers, copiers, telephones, fax machines and other office equipment; Microsoft Word, Excel, and Access; and effectively communicating both orally and in writing.

Ability to:  learn specific rules and State Regulations relating to verifying, processing, and maintaining office records and documents; communicate effectively with the Clerk of Superior Court's office, the Attorney General's office, and staff at the four facilities, to ensure accuracy of the court calendar; communicate effectively with clients who call the office; learn legal terminology, formats for orders, subpoenas, and other legal documents; and provide basic information and instructions regarding programs or office procedures to clients, attorneys and other court officials.  Also, the ability to learn new software systems including databases, and new components of the soon to be implemented Judicial Branch's eCourts and Odyssey systems.

Graduation from high school and two (2) years of legal secretarial experience.

Management prefers candidates with two (2) years of experience as a processing assistant in psychiatric hospital admissions; and or two (2) years of psychiatric hospital Medical Records processing experience related to civil commitment court proceedings; and/or two (2) years as a HCT in a psychiatric facility; in addition, management prefers the applicant have documented experience interacting with individuals subject to the civil commitment process; or an equivalent combination of education and experience.  Candidates who are proficient with Microsoft Access preferred.

INSTRUCTIONS:

Applicants must complete an on-line application by clicking the above APPLY link. Mailed or faxed applications willnotbe accepted.

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