Office Paralegal/ Administrative Coordinator

The Paralegal / Administrative Coordinator supports the company’s legal, compliance, and administrative functions within a food manufacturing environment. This role ensures regulatory compliance, maintains legal documentation, assists with contracts, and provides day-to-day administrative support to leadership and cross-functional teams.

• Manage leadership calendars, scheduling across executives and external stakeholders 
• Coordinate meetings end-to-end, including logistics, space setup, and catering 
• Maintain a centralized corporate calendar highlighting key initiatives and events 

• Plan and execute internal events, trainings, and company-wide celebrations 
• Support employee engagement initiatives, recognition programs, and team activities 
• Coordinate event materials, supplies, and vendor need 

• Arrange travel (flights, hotels, transportation) and manage itineraries 
• Prepare and submit expense reports in a timely manner 

• Oversee daily administrative functions including mail distribution, document prep, and front office support 
• Greet visitors and coordinate vendor services 
• Ensure shared spaces are organized, stocked, and ready for use 

• Facilitate document execution, including signature collection and tracking 
• Monitor deadlines and follow up on key deliverables 
• Provide light project coordination support across teams 

• Conduct research and compile information for leadership requests 
• Assist with presentation formatting and preparation 

• Support office operations across locations, ensuring clean, functional environments 
• Coordinate readiness of company spaces for meetings, visitors, and events 

• Manage shipping, inventory coordination, and supply orders (including urgent needs) 
• Handle errands and administrative tasks such as banking and local filings 
• Assist with company events, product launches, and seasonal programs 

• Associate’s or Bachelor’s degree in Paralegal Studies, Business Administration, or related field  
• Paralegal certification preferred 
• 2–5 years of experience in a legal, compliance, or administrative role preferred 

• Strong understanding of contract management and legal documentation 
• Familiarity with food industry regulations is a plus 
• Excellent organizational and multitasking abilities 
• High attention to detail and accuracy 
• Strong written and verbal communication skills 
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and document management systems