Student Marketing Assistant, Continuing Legal Education, School of Law

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General Notes

The University of Texas School of Law strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community. 

The Continuing Legal Education office (UT Law CLE) at The University of Texas School of Law is seeking mature and driven students to join our team. This position offers a flexible schedule in a professional  and non-academic environment, ideal for students looking to gain valuable experience in office administration and marketing. As part of UT Law CLE, you’ll collaborate with legal, business, creative, and technical professionals from to support the production of high-quality educational conferences.

UT Law CLE collaborates with legal, business, creative, and technical professionals nationwide to produce high-quality educational conferences. We strive to foster an environment of kindness, mutual respect, and belonging for every member of our community. Learn more about our team and events at www.utcle.org.

Purpose

The Marketing Assistant position offers students the opportunity to gain hands-on experience in a fast-paced, detail-oriented office environment. This role supports UT Law CLE’s marketing and administrative efforts while providing exposure to professional communications and event production.

Responsibilities

• Assist the marketing team with email creation and management. Assist in creating, editing, and scheduling email campaigns in Emma. Help maintain email distributions lists.

• Assist the Marketing Manager and team with conference and sponsorship collateral, including onsite signage, PowerPoint creation, and other collateral as needed.

• Help research new and creative ways to enhance our marketing reach and outputs. Could include social media research such as hashtags, and best practices to increase engagement.

• Data entry (entering customer evaluations, updating customer database).

• Other office tasks as needed could include:

  • Assisting Sr. Program Director with accreditation needs for all live conferences, including but not limited to online submission of applications and the attendee credit reporting process.

  • Assisting the E-Products coordinator with uploading and reviewing audio and video files (MP3, MP4 files) and accreditation needs for e-products.

  • If on-site at events, assisting with event set up, registration and providing customer support.

  • Support with conference preparation as needed.

Required Qualifications

• Enrolled at the University of Texas at Austin as an undergraduate student

• Meet minimum eligibility requirements for student employment

• Authorized to work in the United States

• Ability to work in the fall and spring semester for 25-26 academic year, summer employment may also be available depending on office needs

• Proficient in Microsoft Office (Word, Excel and mail merge)

• Working knowledge of Adobe Creative Suite

• Working knowledge and use of Canva

• Working knowledge of Emma or other email marketing system

• Excellent written, verbal, and interpersonal communication skills

Preferred Qualifications

• Currently pursuing a Business, Marketing, or Communications degree

• Advanced knowledge and prior use of Canva, Adobe Creative Suite, and email marketing systems

Salary Range

$17 per hour

Working Conditions

• Typical office environment

• Repetitive use of a keyboard

• Work to be performed on site at the Law School in JON 6.215

Work Schedule

• Must be available to work at least 10 hours per week

• Position begins on September 1, 2025 and ends on May 31, 2026 with possible extension into summer as needed

• Work may be scheduled flexibly during core business hours of Monday to Friday, 8 AM to 5 PM

• Eligible for rehire for future semesters based on performance

Required Materials

• Resume/CV

• Letter of Interest including hours available to work

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.