Corporate Legal Assistant

Rinnai America Corporation is the leader in tankless water heating, a technology that is growing rapidly as businesses and homes “yank the tank” and convert to an efficient, endless supply of hot water and the only tankless water heating manufacturer in the US. We have a commitment to our employees and a strong, accountable culture with a practice of giving back to our communities.

Rinnai America Corporation (RAC) is looking for RAC-STARS! Check out why Rinnai is the hottest place to work https://www.rinnai.us/about/why-rinnai.

What does a Corporate Legal Assistant do at Rinnai?

The Corporate Legal Assistant is a self-starter who thrives and enjoys a detail-oriented environment. The successful candidate for this position will serve as a key member of the Rinnai America Corporation team, playing a critical role in support of the General Counsel, with a wide range of administrative and support-related tasks.

• This position is located at 103 International Drive Peachtree City, GA with a hybrid schedule. 
• Other Perks/Benefits: Best-in-class health benefit programs that provide eligibility on 1st day of employment, 401k match, Paid Volunteer Community Service Day, and so much more.

RESPONSIBILITIES:

CONTRACT SUPPORT

• Work with Rinnai Associates to implement all contractual agreements, including sales-based programs, with required documentation and management approvals via CLEAR Workflow
• Manage contract tracking process including but not limited to drafting, review, editing, proper approvals, signatures, and final distribution.
• Maintenance of all contracts and legal documents; electronic and hard copy
• Analyze contract requirements, special provisions, terms, and conditions to ensure compliance with corporate policies and procedures.
• Implement, develop, and maintain the Cobblestone data base for contracts and legal documents with electronic copies via a contracts management solutions application.   
• Assist in the negotiation of contract terms when necessary.
• Secure and file all contracts in a single, centralized location.
• Readily retrieve contracts and contract details.
• Track all contract commitments with the use of contract administration tools.
• Prepare reports for management as necessary showing the status of contracts and outstanding commitments.
• Communicate contract changes to management for approval.
• Develop contract review and renewal process to capture business and organizational changes.

LEGAL SUPPORT

• Work directly with General Counsel and other designees as needed.
• Research and investigate facts and prepare documents, as necessary, to assist General Counsel.  
• Research and analyze law sources to prepare legal documents.
• Prepare and maintain document files.  
• Communicate and coordinate with General Counsel, internal clients, and outside counsel.
• Assist with claims, litigation matters, patent and trademark issues, and regulatory filings.
• Provide support and legal assistance in drafting, preparing, filing, organizing, and distributing legal documents.
• Perform a variety of administrative and staff support services, which may include routine clerical duties.  
• Assist, as needed, with licensing and regulatory reporting requirements.  
• Coordinate response to legal requests and/or subpoenas.  
• Perform all administrative functions for the Legal Department.  
• Perform miscellaneous job-related duties, as assigned.

DEPARTMENTAL ADMINISTRATION

• Daily coordination and meeting planning with counsel, customers, and employees.   
• Provide support for internal and external meetings and events.   
• Maintain key reports and documents for the General Counsel and staff.   
• Manage the flow of paperwork & communication.   
• Assist in preparation of training materials.   
• Obtain necessary information to prepare statutorily required forms for corporate filings.  
• Accept ownership of new and different requests to accomplish company and department goals; explore opportunities to add value and improve processes.   
• Perform various projects as requested.
• Embrace and support growing business demands in a changing environment.

REQUIREMENTS:

KNOWLEDGE

• The successful candidate requires the minimum of a high school diploma or equivalent.  
• An Associate's or bachelor’s degree preferred.
• A minimum of 5 years of experience in an office support environment is required.  
• Prior experience in a corporate law department, law firm or with legal documents is required.
• Strong knowledge of contract and business law, practices, principles, and procedures.

SKILLS

• High attention to detail and accuracy.
• Position requires proficient knowledge of Microsoft Office programs - intermediate to advanced Outlook, Word, Excel, and PowerPoint skills.
• Expertise in document preparation, redlining, and proofreading is required.
• Research and project management skills are highly desired.
• Requires strong interpersonal skills and the proven ability to work effectively as a team member while possessing the flexibility to assist in assigned projects.
• Requires strong organizational skills and the proven ability to multi-task and prioritize, and to anticipate stakeholder needs without direct instruction and be proactive in addressing them.
• Demonstrated ability to work independently.

ABILITIES

• Demonstrated ability to manage a high volume of documentation both in hard copy and electronic format in an organized and systematic manner.
• Demonstrated ability to handle multiple projects simultaneously with tight deadlines.
• Ability to contribute to team effectiveness.
• Communicates effectively with all levels of management.
• Follows thru with assignment requests independently.
• Available to manage job responsibilities as required.

Physical Requirements:

Physical Activities

• Constantly remain in a stationary position, often standing or sitting for prolonged periods.
• Moving about to accomplish tasks or moving from one worksite to another.
• Adjusting or moving objects up to 20 pounds in all directions.
• Repeating motions that may include the wrists, hands and/or fingers.
• Constantly assessing the accuracy, neatness and thoroughness of the work assigned.

Physical Demands

• Constantly sedentary work that primarily involves sitting/standing.
• Occasionally, light work that includes moving objects up to 20 pounds.

Environmental Conditions

• Constantly in an office atmosphere.
• Occasionally noisy environments.

Benefits

Medical, Dental, Vision, and Prescription 

Flexible Spending Account (FSA) options for Medical and Dependent Care

Paid Time Off (PTO), Floating Holidays (FH)

Paid Holidays 

401(k) Plan with Company Match 

Company Paid Life Insurance

Voluntary Life Insurance

Short- and Long-Term Disability

Professional Development

Tuition Reimbursement

Annual Incentive Plan (AIP)

Referral Bonuses

Paid Volunteer Community Service Day

Tobacco and Drug-Free Campuses

Employee, family, and friend’s discount

Rinnai America Corporation is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.