Administrative Assistant, Legal

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to provide comprehensive administrative support to our Chief Legal Officer (CLO). This role requires exceptional professionalism, discretion, and the ability to manage a wide range of administrative and executive support tasks. The ideal candidate will be a self-starter with excellent communication and problem-solving skills, capable of working independently and collaboratively within a fast-paced environment.

Responsibilities:

• Manage the CLO's calendar, including scheduling meetings, appointments, and conference calls, resolving scheduling conflicts, and ensuring the CLO is well-prepared.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and maintain electronic and paper files, ensuring confidentiality and easy retrieval of information.
• Coordinate travel arrangements, including booking flights, accommodations, and ground transportation, and processing expense reports.
• Serve as a point of contact between the CLO and internal/external stakeholders, including other executives, legal counsel, and external vendors.
• Assist in the preparation of board meeting materials, legal documents, and reports.
• Process invoices, track budgets, and assist with other financial administrative tasks as needed.
• Maintain office supplies and ensure the smooth operation of the CLO's office.
• Handle confidential information with the utmost discretion and professionalism.
• Assist with special projects and other administrative tasks as assigned by the CLO.

• Proven experience (typically 3+ years) as an Administrative Assistant, preferably supporting a senior executive.
• Excellent organizational and time-management skills with the ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to exercise sound judgment and maintain confidentiality.
• High level of professionalism and a positive attitude.
• Experience working in a legal environment is a plus.
• Associate's degree or equivalent experience is a plus.