Litigation Legal Assistant

Job Title: Litigation Legal Assistant

Reports to: Practice Group Leader and Director of Administration

FLSA Class: Non-Exempt

Job Description

Gammage & Burnham, a well-established Arizona law firm, has an excellent opportunity for a Litigation Legal Assistant with at least three years' experience, to join our Litigation practice group. The selected candidate will work with our commercial litigation group by maintaining and processing case information, docketing court deadlines, hearings and filing dates, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, and memoranda and complex legal documents. The ideal candidate will have prior experience in a law firm environment and a strong understanding of Arizona state and federal court rules.

We are looking for a dependable, dynamic, and motivated candidate who brings exceptional multitasking abilities, a tech-savvy mindset, and the professionalism required to excel in a fast-paced legal environment. The ideal candidate will be both an excellent problem-solver with outstanding communication and organizational skills who can work well with a team and independently. The firm offers excellent benefits and has a positive and dynamic work environment.

Required Education & Experience

• High school diploma or equivalent required; associate or bachelor's degree a plus.
• Three (3) or more years of past law firm experience and ability to demonstrate docketing knowledge.
• Advanced computer skills required with Microsoft Office, Kofax PDF, document management, and other docketing software.
• Scheduling expertise – proven ability to manage complex calendars.
• Exceptional Multitasking Skills - ability to manage multiple tasks, deadlines, and priorities efficiently without compromising accuracy or attention to detail.

Essential Functions

Duties include but are not limited to the following:

• Assist with editing and proofreading correspondence, pleadings, and other complex documents in draft and in final form.
• Managing electronic files.
• Docketing/Calendaring appointments, hearings and deadlines - enter, update, and maintain court dates, deadlines, and reminders in the firm's docketing/calendaring system.
• Communicate with attorneys and staff regarding upcoming deadlines and scheduling changes.
• Research Various state rules.
• Document preparation and management.
• Case management.
• Coordination of e-filing of documents.
• Time entry and billing using billing software.
• Transcription of dictation.
• Electronic and face-to-face communications.
• Special projects, as needed.

Competencies

• Knowledge of Arizona state and federal court rules and procedures strongly preferred.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to adapt to fluctuations in workload and changes in responsibilities; must meet deadlines while managing competing priorities while delivering a consistent, quality work-product to both attorneys and clients.
• Ability to develop, implement and maintain systems to promote organization and efficiency.
• Excellent communication and teamwork skills.
• Maintain confidentiality and accuracy in all records.
• Punctual and dependable.
• Attention to detail.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) contribution and match
• Dental insurance
• Disability Insurance
• Employee Assistance Program
• Flexible Spending Account
• Health insurance
• Health Reimbursement Account
• Health Savings Account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Travel

• Travel minimal.

Work Environment & Physical Demands

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast-paced office environment that may require additional hours to complete the work.

• These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Gammage & Burnham, PLC will evaluate whether reasonable accommodation can be made to enable the employee to perform the described essential functions of the position. Generally, due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds. Vision abilities required by the job include close vision.

EEO Statement

• Gammage & Burnham, PLC is an equal opportunity employer and does not discriminate in employment decisions on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law. We are committed to providing a workplace free from discrimination and harassment.