Legal Assistant

At Ellis Porter, our goal is to improve the immigration experience for individuals and employers so they can thrive in a smaller world. To do this, we've built a team of dedicated immigration professionals (we call them Porters) who believe passionately in the economic and cultural benefits that immigration provides to America. Porters excel at providing our clients with refreshingly clear guidance, uniquely creative strategies and remarkably responsive service, all while exhibiting genuine empathy and offering a personal touch.

Immigration law is very complex and full of constant challenges, but the Ellis Porter team embraces the grind because we love what we do, who we do it with, and we find great satisfaction in knowing that our work positively, and intimately, impacts our clients. As a result of our unique approach for delivering immigration legal services, we are continuing to experience considerable growth, so this is a very exciting time to join the Ellis Porter Team!

Our Culture:

We're also very proud of (and protective of) our culture at Ellis Porter. It's not what you would expect from a typical law firm, because we're not a typical law firm. We take our work seriously, but not ourselves. We don't tolerate drama, and jerks are not allowed. We strive to create an inspiring, authentic, comfortable, and flexible work environment where you are respected, encouraged to bring your whole self to work, and challenged to continue your growth as an immigration professional.

As our team continues to grow, we’ve remained committed to cultivating an inspiring, authentic, comfortable, and flexible work environment where you will be respected, encouraged to bring your whole self to work, and challenged to continue your growth as a professional in the immigration legal field.

Position Summary:

As a Legal Assistant (Core Services Specialist) on Ellis Porter's (EP) Core Services team, you will provide strategic administrative support to EP's Attorneys and Case Managers by managing activities that streamline the delivery of our legal services and the coordination of new client leads.

This position is initially on-site to ensure comprehensive training and integration with our team. After successfully completing a minimum 60-day training period, there is potential to transition to a 4:1 hybrid schedule (4 days in-office, 1 day remote) based on performance and operational needs. Please note, all work must be performed within the United States.

What you will be doing:

• Support legal mail processing and data entry
• Scan and organize case-related government correspondence including receipt notices, Requests for Evidence (RFE),  and approval notices
• Enter data from case-related government correspondence (such as receipt numbers, status expiration dates) into EP’s immigration case management system and verify accuracy
• Support application preparation and filing
• Print, assemble, scan, and coordinate FedEx shipping for immigration application packages
• Assist with special projects, data analysis, and perform other duties as assigned by management

What skills you will bring:

• Strong organizational skills and attention to detail
• Ability to complete tasks efficiently and accurately
• Flexibility to seamlessly transition between both detail-oriented and repetitive tasks, while maintaining composure within a fast-paced work environment
• Natural curiosity and drive to continuously learn and develop new skills
• Comfort using various technology platforms including MS Office Suite (SharePoint, Outlook, Teams), Salesforce, MyCase, and in-house proprietary systems
• Excellent verbal and written communication skills
• Commitment to providing exceptional, "above and beyond" support to clients and EP team members
• Ability to identify opportunities to streamline workflows and proactively present enhancement ideas to managers

What we will provide to you:

• An opportunity to do challenging and highly rewarding work at a fast-growing firm with an inspiring mission
• An opportunity to join intelligent, creative, and dedicated immigration professionals who value respectful, collaborative working relationships
• Inclusive firm culture celebrating diverse perspectives, backgrounds, identities, and experiences
• People-centered workplace policies and flexible work schedules, including remote work opportunities
• Competitive compensation, health/dental/vision/life insurance benefits, a 401(k)-retirement savings plan with employer-matching, and a generous paid-time-off policy
• Casual attire, plenty of free food, and regular opportunities for exposure to international cuisine and culture
  

Does this position, and our culture, seem like a good fit for you? If so, we would love to speak with you about joining the Ellis Porter team!

Ellis Porter provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

NON-SOLICITATION STATEMENT: No agencies please. Ellis Porter (EP) recruits candidates exclusively utilizing our internal Talent Acquisition team. EP does not accept any liability for fees for resumes from recruiters or employment agencies (“Agency”), without a binding, written recruitment agreement between EP and Agency describing the services and specific job openings (“Agreement”). EP may consider any candidate for whom an Agency has submitted an unsolicited resume and explicitly reserves the right to hire those candidate(s) without any financial obligation to the Agency, unless an Agreement is in place. Any email or verbal contacts with any person within EP is inadequate to create a binding agreement. Agencies without an Agreement are requested not to contact any employees of EP with recruiting inquiries or resumes.