Legal Advertising Coordinator Floater

The Legal Advertising Coordinator plays a crucial role in the publication of legal notices for civil, probate, and business matters. This position ensures accurate, timely, and compliant preparation, processing, and follow-up of legal advertising materials, including interaction with clients, courts, newspapers, and government agencies. The role also supports multiple departments as a flexible “floater,” providing coverage and assistance where needed.

Key Responsibilities:

Civil and Probate Legal Notices

• Process various civil notices including summons, name changes, citations, receivership sales, and workers’ compensation cases.
• Process probate notices such as Notice of Petition to Administer Estate, Notice of Sale of Real Property, and Notice to Creditors.
• Draft and mail notice documents to heirs and beneficiaries.
• Monitor DE-121 returns from the post office and forward them to attorneys.
• Check court websites for DE-121 updates and ensure compliance.

Business and Trustee Notices

• Handle business notices including bulk sales, lien sales, vessel/car/storage/warehouseman sales, abandoned property sales, police permits, and bank mergers.
• Process trustee sales notices and FBN (Fictitious Business Name) orders.
• Mail certified notices to tax collectors and assign checks for filing at clerk/recorder and DJ offices.

Client and Customer Service

• Serve as a point of contact for customer inquiries related to publication processes for all notice types.
• Assist clients at the Stanley Mosk Courthouse and support Legal Ad Store submissions.

Administrative Support

• Enter LegalZoom orders and e-file legal documents.
• Proofread and typeset notices across all categories.
• Request proofs of publication and confirmations from newspapers.
• Submit credit card payments and manage invoices and mailed documents.
• Create declarations for illegible proofs and support publication tracking.

Departmental Support (“Floater” Role)

• Provide backup for civil, probate, and bulk sale desks.
• Assist in typesetting, proofreading, and publication follow-ups.
• Collaborate with the expediting department and support special projects as assigned.

Qualifications:

• 2+ years of experience in legal advertising, court procedures, or publishing preferred.
• Strong attention to detail and proofreading skills.
• Familiarity with civil, probate, and business legal notice types.
• Proficiency in e-filing systems and legal document handling.
• Ability to manage multiple tasks in a fast-paced environment.
• Customer service experience, particularly with legal clients, is a plus.
• Ability to work onsite (including occasional courthouse visits).

The above statements describe the general nature and level of work being performed in this job function. They are not intended to be an exhaustive list of all duties; additional responsibilities may be assigned.

Reports to: Debbie Yerkes

Location: Los Angeles

Why Daily Journal?

·       Quality medical, dental and vision coverage.

·       Competitive paid time off as well as paid holiday time.

·       401(k) retirement (US)

·       Ability for employees to work from a remote location (e.g., home) or office.

·       Personal meetings with direct managers approximately every four to six weeks to discuss career growth and advancement opportunities as well as other issues important to the employees.

 

Equal Opportunity/Affirmative Action Employer: Employment at Daily Journal is based solely upon the qualifications of the individual applicant, regardless of race (including traits historically associated with race, such as hair texture and protective hairstyles), ethnicity, religion, color, sex (including childbirth, breast feeding and related medical conditions), gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship status, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state and local laws. This policy applies to all personnel actions and decisions, including recruiting, hiring, discipline, training, transfers, compensation, benefits, promotions and terminations, leaves of absence, benefits, and other terms and conditions of employment.