Legal Support Coordinator

POSITION DESCRIPTION

JOB TITLE: Legal Support Coordinator
STATUS: Non-Exempt

 SUMMARY: Under the general supervision and according to established policies and procedures of the Operations Team and/or Human Resources Team. The Legal Support Coordinator will perform a variety of duties specific to attorney and business unit support including organizing, scheduling, receptionist duties, client support assistance and general administrative duties. This position is non-exempt.

Duties and Responsibilities – Legal Support Coordinator:

• Assist with the preparation and filing of legal documents electronically and manually as requested by attorneys or paralegals.
• Processing and scanning of team and client related mail.
• Manage office communications including receptionist duties, interoffice mail, etc.
• Docketing and managing deadlines, scheduling and calendaring as requested by legal team.
• General client and team administrative support including printing, mailing, package delivery or pick-up, organizing and managing client document needs.
• Assist with client meeting needs including facilitating food deliveries for attendees, securing conference rooms and ensuring meeting set-ups have been completed.
• Manage office appearance by ensuring conference rooms are presentable prior to meeting start.
• Order business supplies as needed or requested.
• Running reports as requested by Attorneys and Paralegals.

Job Requirements/Skills:

• Strong organizational skills, attention to detail and ability to manage and prioritize a variety of projects while working with multiple supervisors.
• Technologically savvy with proficiency in MS Word, Excel, and Outlook.
• Has the ability and willingness to learn new technology applications and processes.
• People oriented – enjoys interacting and communicating cooperatively with a wide range of colleagues from across the firm and visiting clients.
• Creates a welcoming environment for office visitors and SKO team members.
• Demonstrated flexibility in responding to workflow demands.
• Achievement oriented – enjoys taking on challenges while being proactive.
• Capable – shows initiative and can be trusted to perform assigned tasks and duties in a deadline-driven environment.
• Committed to an inclusive work environment and supportive of all team members.
• Team member who maintains the willingness and mentality to get the work completed when needed. Willing and able to work overtime when required. Adaptable and flexible.

Knowledge, Skills & Abilities Required:

• High School Diploma or equivalent is required, some colllege experience preferred.
• Familiar/proficient with Microsoft Office (Excel, Word, Outlook).
• Law Firm or professional services experience preferred.
• Strong written and oral communication skills.
• Solid interpersonal skills, with focus on rapport-building and listening.
• Ability to collaborate with paralegals, attorneys and other legal assistants throughout the Firm to ensure best practices are applied across the organization.

Job Type: Full-time in-office. Normal work week 37.5 hours. Work additional or irregular hours to perform essential duties as required.

PHYSICAL REQUIREMENTS:

•   This position requires sitting for the majority of the workday. May lift up to 5 – 10 lbs. 
• 
  
• IMMEDIATE SUPERVISOR:
• Supervising Attorneys and Paralegals
   
• Benefits:

• 401(k)
• Paid time off (PTO)
• Medical, Dental, Vision, Life & Disability Insurance
• Wellness program
• Paid parking

Stoll Keenon Ogden is an Equal Opportunity Employer dedicated to workforce diversity and is committed to providing equal opportunity in all areas of employment. SKO offers a competitive salary and benefits package. Final candidates are required to pass a pre-employment criminal background check.

The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned, and requirements may vary from time to time.