Paralegal - Corporate

Who We Are:

Since 1946, we’ve been providing compassionate treatment to support the behavioral, physical and emotional health of children and families, where the needs of each child are individually assessed and dynamic treatment plans are specifically designed to properly transition them from disruptive to permanent, stable environments. Our services include community-based services, residential treatment, and treatment foster care programs throughout our locations in central and northeast Ohio and West Virginia.

Working at The Village Network:

• The Village Network prides itself on a Culture of Care: Come be a part of the mission and a member of a team that has a passion for what they do and the people they serve.
• Great benefits, competitive salaries, and 192 hours (24 DAYS!) of PTO offered in the first year in addition to 6 paid holidays for fulltime employees with potential for PTO buy back for unused time.

EMPLOYEES MATTER AT TVN!!

• TVN paid out a 3% annual salary bonus and over 80 hours of PTO buyback this past fiscal year and has a 12-year history of providing annual bonus and PTO buybacks!
• TVN offers a generous retirement contribution and contributed nearly $1.5 million into employee 403(b) accounts this fiscal year!
• Advancement Opportunities: The village network is a growing organization and we aim to promote from within.

The Corporate Paralegal provides administrative, legal, contract, and policy and procedure support to various departments within The Village Network.  This position assists with corporate governance, policy and procedure management, contract management, regulatory compliance, and risk management activities. This role ensures the organization maintains accurate corporate records, complies with applicable laws and regulations, and operates with strong internal controls and documentation practices.  This will be done in alignment with The Village Network’s Mission, Vision & Values.

Essential Tasks, Duties, and Responsibilities:

Corporate Governance & Entity Management

• Assist counsel with maintenance of corporate records, including articles of incorporation, bylaws, operating agreements, and amendments for corporate entities.
• Draft corporate resolutions for review by counsel.
• Prepare and file annual reports, registrations, and other required corporate filings once approved by counsel.
• Maintain entity management systems and calendars to ensure compliance with filing deadlines.

Policy, Procedure, Contract & Legal Document Management

• Assist with the preparation, review, and organization of contracts, including vendor agreements, NDAs, consulting agreements, and leases.
• Track contract approvals, renewals, expirations, and amendments.
• Maintain a centralized contract repository and support contract lifecycle management processes.
• Coordinate signatures and execution of legal documents.
• Coordinate review and execution of new or revised policies and procedures.

Compliance & Risk Management

• Support compliance efforts related to corporate, employment, HIPAA, privacy, PCQI, and regulatory requirements (as applicable).
• Assist with internal audits, compliance reporting, and responses to regulatory inquiries.
• Assist with responses to court orders, subpoenas, and other authorized releases of client records or other data.
• Monitor changes in laws and regulations and flag potential impacts to leadership or legal counsel.
• Support risk management initiatives as directed by counsel and/or executive leadership, including but not limited to insurance documentation and claims tracking.

Litigation & Outside Counsel Support

• Assist with litigation holds, discovery responses, and document production.
• Coordinate with outside counsel on litigation and pre-litigation matters, filings, and document requests.
• Maintain matter files, deadlines, and case status updates.

Administrative & Department Support

• Conduct legal research as requested by counsel.
• Draft correspondence, memoranda, and legal filings and other documents for review by counsel.
• Manage legal department calendars, workflows, and administrative processes.
• Assist with licensure matters.
• Support cross-functional collaboration with HR, Finance, Compliance, and Operations.
• Assist with mergers and acquisitions due diligence.

Knowledge, Skills, and Abilities:

• Associate degree or Bachelor’s degree and Paralegal Certificate from an accredited program preferred; equivalent work experience may be considered.
• 3–5 years of experience as a corporate or in-house paralegal.
• Strong knowledge of corporate governance, policy and procedure, and contract administration practices.
• Proficiency with Microsoft Office and legal document management systems.
• Excellent attention to detail, organization, and time-management skills.
• Ability to handle confidential information with discretion and professionalism.
• Experience working directly with General Counsel or senior leadership.
• Notary Public certification (or ability to obtain).
• Experience supporting healthcare, nonprofit, and/or multi-entity organizations preferred.
• Familiarity with regulatory compliance environments (e.g., healthcare, privacy, labor/employment) preferred.
• Strong written and oral communication skills
• High level of accuracy and follow-through
• Ability to manage multiple priorities and deadlines
• Collaborative and service-oriented mindset
• Sound judgment and professionalism, including maintaining confidentiality

Physical Demands:

• Occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a copy machine, computer printer, etc.  
• Ability to handle bending, stooping, lifting, pushing, reaching, and walking for periods of time.
• Ability to communicate (oral and written) with all levels of personnel, internal and external to the company.
• Must be able to lift 20 pounds independently.