Legal Executive Assistant, Office of General Counsel

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Job Summary:

Job Duties:

• Reports to the Vice President, General Counsel and Chief of Staff  

• This is an on campus position.

• Providing comprehensive administrative support to the General Counsel/Chief of Staff and Assistant General Counsel on sensitive, privileged and complex university legal matters.

• Overseeing and managing the office finances, including budget oversight, reimbursements, expense tracking, vendor and consultant management.

• Coordinating and scheduling meetings with internal university personnel, external stakeholders, and outside counsel.

• Facilitating communication with university employees and counsel regarding case proceedings, discovery requests, legal holds and general inquiries.

• Efficiently organizing and managing case-relevant information and documentation.

• Serving as the primary point of contact for the office, including triaging escalated and sensitive matters as the first point of contact while maintaining professional communication with all internal and external student, parents, donors, employees and parties at large through all modalities (phone, email, etc).

• Utilizing sound and independent judgement, drafting and preparing a variety of legal documents, such as memoranda, pleadings, discovery responses, agency submissions, motions, briefs, and exhibits.

• developing and maintaining robust electronic and paper filing systems for all legal matters.

• Managing and optimizing the office’ schedules and calendars.

• Providing administrative support for the General Counsel's work with the Board of Trustees, including creating agendas, developing meeting collateral and compiling committee materials.

• Maintaining the university's policy database and assisting the General Counsel with the Policy Review Committee including policy creation and recommendations.

• Conducting basic legal research and retrieving legal filings and research materials from varying sources with attention to detail and situational judgement. 

• Non Essential Functions: The job description's listed responsibilities and tasks are not exhaustive, additional non-essential tasks and responsibilities may be assigned as needed.

• Education: Bachelor's Degree

• Professional Work Experience: Five or more years providing administrative support to an executive or senior leader in a legal office. 

Knowledge Areas and Skills:

• Exceptional written and verbal communication

• Attention to detail

• Proven ability to manage multiple priorities independently and with sound situational judgement

• Strong commitment to maintaining strict confidentiality and discretion

• Intermediate experience with Microsoft Office Suite, with ability to quickly adapt to new technology systems. Including the ability to create letters, documents, spreadsheets and presentation materials

• Proficiency in Workday

• Prior experience with legal terminology, procedures, and documentation

• Experience in litigation

• Experience in a higher education administrative environment

• Able to move up to 25 lbs

• Able to remain in a stationary position for extended periods of time

• Able to sit at a computer and use a mouse/keyboard for long periods of time

• Able to work in an environment with multiple competing deadlines and frequent interruptions

Job Exempt:

Salary Range:

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy. 

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Advertised:

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):

• Flexible scheduling options determined by role; 
• Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
• A comprehensive employee wellness program including program incentives
• A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card 

To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Diversity, Equity & Inclusion:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community.  We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings.  We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.