Secretary Legal

WORKERS' COMPENSATION BOARD

PORTLAND REGIONAL OFFICE

Opening Date: November 12, 2024

Job Class Code: 6556
Grade: 13
Salary: $17.30 - $24.91/Hourly
Position Number: 029000278

Are you looking to be a part of a team that makes a difference in the lives of hard-working men and women who have been injured at work? The Workers’ Compensation Board is seeking a Legal Secretary to join our Portland Regional Office team.

• Create and use varied correspondence formats and compose standard business correspondence.
• Proofread and/or edit letters, memos, reports, and/or documents.
• Establish computerized and/or manual filing systems.
• Manage the schedule and case load for an Administrative Law Judge.
• Receive and greet visitors and determine customer needs.
• Correspond with the public to receive/supply information and/or guidance on their claims.
• Monitor, purchase, and maintain inventory/supplies.
• Maintain accurate client files both electronic and physical files.
• Electronic recording of audio, video and in person hearings.

Successful candidates must be able to:

• Operate modern standard office equipment.
• Create spreadsheets and perform data management.
• Use computerized and/or manual filing systems.
• Create and use varied correspondence formats and compose standard business correspondence.
• Proofread and/or edit documents.
• Use alphabetical, numerical, chronological, and secondary filing systems.
• Work with deadlines and schedules.
• Determine and requisition inventory/supplies.
• Determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures.
• Communicate effectively in both written and oral form.

MINIMUM QUALIFICATIONS

Training, education, or experience in office and administrative support work that demonstrates:

• 1) competency in applying a general knowledge of the principles and practices of office processes and administrative functions to perform routine secretarial support tasks, and
• 2) the ability to use independent decision-making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
• Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). 

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.