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Rob Levine Law

Executive Assistant

Rob Levine Law See More Job Openings by This EmployerArrow
  • Full Time
  • Remote
  • Providence, RI
March 31, 2025 Administrative Assistant

Job Description

We are seeking a dynamic and client-focused individual to join our team as a Executive Administrative Assistant dedicated to serving our esteemed law firm clients. The ideal candidate will have excellent communication skills, a deep understanding of the legal industry, and a passion for delivering exceptional client experiences.

Responsibilities
  • Build and maintain strong relationships with law firm clients.
  • Serve as the main point of contact for client inquiries, concerns, and service-related issues.
  • Proactively communicate with clients to understand their needs and expectations.
  • Facilitate the onboarding process for new law firm clients, ensuring a smooth transition and understanding of our offerings.
  • Address and resolve client concerns promptly and effectively.
  • Collaborate with internal teams to ensure timely resolution of client issues.
  • Maintain accurate and up-to-date client records, including communication history and service agreements.
  • Send and manage meeting Outlook invites for the month
  • Acting as a point of contact, answering calls, responding to emails, and occasionally handling other  correspondence
  • Independently establishing, organizing, and maintaining documents, and initiating follow-up as needed
  • Producing reports, creating PowerPoint Presentations, and Excel worksheets, and working with other departments to pull data as needed
  • Balancing conflicting priorities to manage workflow, ensuring the completion of essential projects, and meeting critical deadlines
  • Works on additional projects as needed

Qualifications
  • Bachelor's degree or three (3) years previous experience in client services, account management, or a related role.
  • Understanding of the legal industry and familiarity with law firm operations.
  • Experience in Project Management
  • Excellent interpersonal and communication skills.
  • Strong problem-solving abilities and attention to detail.
  • Proactive and self-motivated with the ability to work independently and as part of a team.



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