Litigation Support Clerk

The Litigation Support Clerk is responsible for the management of electronic and physical records, e-filing notices, maintaining accurate file inventories and ensuring the confidentiality of sensitive legal and medical records. This role involves preparing subpoenas and other correspondence, communicating and coordinating with vendors and updating records in iManage. Additional duties include operating office equipment and assisting with miscellaneous projects. Strong organizational skills, attention to detail and a commitment to maintaining confidentiality are essential for this position.

 Benefits Include:

• Firm paid short term disability
• Paid time off and paid holidays
• Paid parking
• Free gym use available from Monday – Friday (6:00 a.m. - 8:00 p.m.)
• Health insurance, including firm paid HSA contributions for some plan options
• Dental insurance
• Vision insurance
• Firm paid Life insurance
• Long Term Disability insurance
• Aflac Plans
• Calm app subscription
• Financial Wellness Program 

Essential Functions and Basic Duties:

• E-Filing - Check for duplications, naming, printing and saving into document management system
• Filing - Classify, date, sort, organize, retrieve, maintain, store and close
• Subpoenas - Prepare letters, acceptances of service, envelopes and certified mailings
• Process invoices in Chrome River
• Time entry for timekeepers
• Typing - create and update file inventory
• Miscellaneous projects, etc.
• Use of office equipment (computers, printers, copiers, fax machines, etc.)
• Weekly coverage at the reception desk for serving as back-up for lunches, breaks and PTO as needed.  Assist with forwarding routine calls, leaving voicemail messages, greeting visitors, coordinating conference room schedules and other miscellaneous tasks.

Performance Measurements:

• Computer skills and typing speed of at least 40 wpm
• Punctual arrival, reliable attendance and flexible hours
• Ability to work some overtime when needed
• Ability to produce accurate work product in a timely manner
• Ability to work well under pressure in order to meet deadlines
• Effective communication to ensure understanding of assignments
• Ability to multi-task
• Professional dress and demeanor
• Good interpersonal skills

Qualifications:

• High School Diploma or Equivalent
• Team player
• Ability to understand and use Microsoft Office (Word, Outlook, Docs Open, etc.) 
• Creative problem solving
• Ability to work independently with minimal supervision
• Prior office/law firm experience (preferred)

Physical Activities and Requirements of this Position:

• Speaking: Ability to communicate clearly and effectively
• Hearing: Ability to hear average or normal conversations
• Finger Dexterity: Ability to pick-up small objects, push buttons and dial the phone
• Repetitive Motions: Movements frequently and regularly required using the arms, wrists, hands, and/or fingers
• Visual Abilities: Average visual acuteness to inspect documents, attention to detail and operate office machinery
• Physical Abilities & Strength: Standing or sitting for long periods of time. Ability to bend, squat or walk. Ability to pack, lift, move, and carry boxes of files or supplies. Ability to lift up to 30 lbs.   

Mental Activities and Requirements of this Position:

• Reasoning Ability: Common sense to solve problems and follow verbal and written instructions accurately
• Mathematics Ability: Ability to perform basic math skills
• Memory Ability: Able to memorize many numbers along with case names, people and instructions. Ability to differentiate between numbers, not to twist them around.
• Language Ability: Ability to speak, write, and communicate effectively in English