Transactional Legal Practice Assistant

Burr & Forman LLP is seeking a full-time Transactional Legal Practice Assistant in our Jacksonville, FL office. This role will provide a variety of administrative and legal support services with an intense focus on providing exceptional service to our clients.  Key responsibilities include preparing and filing legal documents, managing case files, scheduling appointments, and facilitating communication with attorneys and clients, exhibiting commitment to integrity and excellence.

KEY CONTRIBUTIONS

• Prepare, edit, and proof contracts, agreements, closing documents, memos, reports, correspondence and other similar documents
• Perform complex administrative duties requiring knowledge of legal terminology and legal processes
• Prepare signature pages, transaction binders, filings, and summaries
• Schedule and coordinate logistics for meetings, travel and closings
• Maintain calendars including transaction deadlines
• Enter billable time and edit time and pre-bills as needed
• Process expense reimbursements
• Answer incoming calls; prepare documents for shipment; and distribute mail
• Open and maintain client files and organizational documents
• Respond to inquiries for information
• Other responsibilities as needed

THE ESSENTIALS

• At least two years of experience as a transactional legal secretary/assistant in a law firm or corporate legal department environment
• Associate's degree or equivalent combination of education, training and experience
• Proficient with Microsoft Word and ability to type 50 wpm
• Highly organized, detail-orientated, proactive with a desire to take ownership as a contributing member of the team
• Balance competing priorities and work effectively in a fast-paced environment, exercising patience and professionalism during stressful situations
• Strong verbal and written communication skills
• Some overtime may be required

Burr & Forman’s experienced legal team serves clients with local, national, and international legal needs. Our attorneys draw from a diverse range of backgrounds and experience to serve as trusted business advisors and legal counsel to help clients achieve their goals. Our firm's century-strong success is credited to our lawyers' forward-thinking approach to crafting innovative solutions for the challenging situations encountered by our clients.  It is not just hard work, knowledge, and experience that are integral to the quality and delivery of our legal services. It is also a diverse, creative, and future-focused approach that enables us to achieve exceptional results that matter.  To learn more about our firm, visit www.burr.com. 

Burr & Forman LLP provides a wide range of benefits designed to support our employees and families including comprehensive health insurance, dental and vision insurance, group term life and disability insurance, a 401(k) retirement plan and retirement planning services, paid time off, and free wellness and mental health services among other benefits. 

The salary range for this position reflects a reasonable estimate of the range of compensation.  Actual compensation is based on a number of factors, including but not limited to, education, work experience, geographic location, skills and competencies, industry knowledge, job responsibilities, market considerations and other business considerations.   

Equal Opportunity Employer

Burr & Forman is an equal opportunity employer and is committed to recruiting, hiring, developing, and promoting lawyers and staff without regard to age, race, color, religion, sex, gender, national origin, sexual orientation, military and protected veteran status, gender identity or expression, transgender status, sex stereotyping, pregnancy, genetic information, disability, or any other protected characteristic.

Please view Equal Employment Opportunity, E-Verify, and other related posters at www.burr.com/careers/working-at-burr.